Administrative Support Assistant (Administrative Assistant/Stewardship Coordinator)
Penn State University
The Office of Development and Alumni Relations at Penn State Berks is seeking an Administrative Assistant/Stewardship Coordinator to serve as the first point of contact for the office and to perform tasks to support the work of fundraising and alumni engagement, oversight of donor stewardship activities and other administrative duties. Duties include supporting major gift officers by arranging donor meetings and campus donor visits, assisting with travel arrangements, coordinating calendars and submitting travel expenses. This position also provides general office support which includes ordering supplies, submitting work orders and overseeing the Development and Alumni Relations office budget. As the Stewardship Coordinator this position is responsible for serving as the advocate of proper Penn State Berks stewardship of donors and gifts. This includes various types of donor acknowledgement and stewardship, events and other interactions with donors, and impact reports, as well as helping to develop and implement stewardship strategies for top donors. In addition, this position works with the Director of Development to ensure proper use and stewardship of endowment expenditures and other donor funds across campus and providing oversight of the annual funds budget. This includes regular meetings with the financial aid office and monitoring program endowment submissions from faculty and others. This is a full-time position with benefits working 40 hours per week which could include some evening and weekend hours. IBM Notes and database experience are a plus. Candidates must possess excellent time management, organizational, and interpersonal and communication (written and oral) skills as well as a customer service focused orientation. In addition, the successful individual will be self-directed and able to work with minimal supervision, multi-task, and be pro-active in preparing for deadlines. This is a standing position that reports to the Director of Development and Alumni Relations. This job will be filled as a level 3, or level 4, depending upon the successful candidate's competencies, education, and experience. Typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience for a level 3. Additional experience and/or education and competencies are required for higher level jobs. An Associates Degree is preferred. Strong computer skills are required, including knowledge of Microsoft Office. Attention to detail and good judgement are vital requirements as is the ability to work in a team environment.
These salary bands have been established to provide salary guidelines for staff positions.