Financial Assistant

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
  • 03 – E – Non-exempt
  • 04 – F – Non-exempt
Work Unit:
College of Health and Human Development
Center for Healthy Children
Full/Part Time:


The Department of Human Development and Family Studies in the College of Health and Human Development is currently seeking a Financial Assistant to advance the Center for Healthy Children’s mission of research and education in the area of child maltreatment. Specific responsibilities of this role include, but are not limited to, providing administrative and financial support for the Center’s sponsored projects, research grants, endowments, gifts, and general funds. This includes pre and post-award research administration by providing budget projections, monitoring expenditures in compliance with sponsor specifications, and preparing budgets and other elements of the proposal process; providing faculty support, including assisting faculty in managing individual cost centers, grants, subcontracts, start-up funds, and submission of technical and final reports; developing and analyzing budgets for research grants and proposals; monitoring and reporting financial activities; monitor end dates of projects/funds; processing and approving transactions in Penn State systems (e.g., IBIS, ERS, eBuy, WorkDay, WorkLion, SIMS); managing Center’s matching and general funds; maintaining faculty expertise databases; tracking faculty salaries and summer salary allocations in coordination with various units and colleges; creating salary sheets and review of payroll vouchers; processing initiate to hire forms for part time employees; approve timesheets as necessary; making travel arrangements and processing reimbursements using Employee Reimbursement System (ERS) for employees, weekly visitors, and students; responsible for purchasing on all research, general, endowment, and miscellaneous budgets and reconciliation of purchasing cards; assisting with the processing of participant incentives, and coordinating and reconciling petty cash; assisting in developing and analyzing budgets for research grants and proposals; serving as backup for other business processes and acting as delegate or proxy as needed; and supervising administrative support staff. This job will be filled as a level 3 or level 4, depending upon the successful candidate's competencies, education, and experience. Typically requires a High School diploma or higher plus three years of related experience, or an equivalent combination of education and experience for a level 3. Additional experience and/or education and competencies are required for higher level jobs. Knowledge of University-specific financial and human resource systems is not required, however, general and transferable knowledge relative to other financial mainframe and human capital management systems is expected. Proficiency in the use of database applications for analysis and reporting is preferred. Must be able to work effectively both independently and as a collaborative member of a high functioning team. Must be able to work well with diverse populations of students, faculty, staff and others. This is a fixed-term appointment funded for one year from date of hire with excellent possibility of re-funding.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088