Administrative Support Assistant 2

Penn State University

Campus/Location:
University Park Campus
Campus City:
University Park, PA
Date Announced:
01/02/2020
Date Closing:
open until filled
Job Number:
92738
Level/Salary Band:
02 – D – Non-exempt
Work Unit:
Office of Physical Plant
Department:
Design and Construction, Project Management
Full/Part Time:
Full–Time

Description

Design and Construction Services is seeking a detail-oriented, self-motivated individual to provide administrative support to our project management staff in a busy environment. The selected candidate will: Verify and electronically process Architectural/Engineering invoices and agreement amendments using OPP financial, accounting and project management software systems; coordinate and maintain calendars for Project Managers and Project Coordinators; prepare materials in advance for appointments and meetings; provide receptionist backup as required; proofread and edit correspondence, reports, proposals, contracts, etc.; gather and compile information/data for construction project reports; schedule meetings, seminars, workshops, etc.; coordinate travel arrangements; receive, open, sort, distribute, send and prepare correspondence, update mailing lists; maintain office files, inventory, and order office supplies; perform staff support duties; receive and log construction bids; and provide backup coverage for construction contracts and change orders. Typically requires a High School diploma or higher plus one year of related experience, or an equivalent combination of education and experience. Knowledge of Microsoft Office (Word, Excel, PowerPoint and Access), and computer skills including website experience and electronic calendaring preferred. Additional work related experience preferred. Excellent interpersonal and organizational skills and the ability to handle multiple tasks with interruptions required.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088