Administrative Support Coordinator 4

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
04 – H – Exempt
Work Unit:
College of Arts and Architecture
School of Music
Full/Part Time:


The College of Arts and Architecture is seeking an Administrative Support Coordinator to provide administrative support to the Director in leading and managing all operations of the Penn State School of Music. The position will respond to external/internal requests, oversee daily calendar, assist with the preparation of correspondence, meeting materials, and reports; attend and prepare minutes for faculty and committee meetings; responsible for the daily functions of the School of Music; complete human resource actions for part-time and full-time faculty, staff and students employed by the School; coordinate faculty and staff searches; prepare confidential reports and letters, update various shared databases, assist with special projects, maintain information on enrollments statistics, establish and maintain confidential files; respond to inquiries on policy and procedures in areas of departmental responsibility; process financial forms as needed; serve as budget administrator proxy and approver for personnel, budget, and expenditure documents; Supervise administrative support staff; manage administrative activities and oversee administrative workflow for the School; provide administrative assistance for the Promotion and Tenure process including compiling materials submitted by the candidate for their dossier; process graduate assistantship appointments and prepare all appointment forms in consultation with the Director; compile and monitor grant-in-aids; prepare and verify accuracy of scholarship letters for students in the School of Music and assist the Director in managing scholarship endowments; responsible for monitoring eSteward for new donations made to the School; prepare thank-you letters from the Director to be sent to each donor. Typically requires an Associate's degree or higher plus four years of related experience, or an equivalent combination of education and experience. Knowledge of University policies and procedures related to academic administration, financial, and human resources is desired. Proficiency in Word, Excel, PowerPoint, Outlook, WorkLion, eSteward, LionPATH, PTORP, IBIS, ERS, Activity Insight, and Canvas is strongly preferred. The successful candidate must have exceptional written and verbal communication skills, attention to detail and accuracy, and a strong commitment to teamwork.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088