Proposal and Award Generalist 3 (Award Management Coordinator)

Penn State University

Penn State Harrisburg
Campus City:
Middletown, PA
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
03 – I – Exempt
Work Unit:
Penn State Harrisburg
Office of Research and Outreach
Full/Part Time:


Penn State Harrisburg (The Capital College) is seeking an Award Management Coordinator to execute all efforts within the Office of Research and Outreach necessary to support the administration of research awards including contract negotiation, financial monitoring and reporting, and institutional compliance with contract terms and conditions. As a secondary priority, the Award Management Coordinator will also support research proposal development and submission activities within the Office of Research and Outreach. Responsibilities include: Liaising with the Office of Sponsored Programs (OSP), the Office of Research Protections (ORP), Intellectual Property Office (IPO), Risk Management, or Research Accounting regarding Penn State Harrisburg award management. Negotiating with project sponsors, sub-awardees, and other partner institutions on behalf of Penn State Harrisburg to execute award agreements to perform sponsored research projects following award announcements. Assisting faculty or others with award management through reviewing sponsor guidelines, Penn State guidelines, preparing required forms, representations and certifications, and budgets. Preparing cost-share budgets and requests for obtaining cost-share; obtaining faculty and department/unit approvals. Approving on behalf of the dean or unit director requests for advance fund numbers, fund numbers, cost centers, cost-sharing cost centers, and other account set up actions such as the Add University Restricted Accounts (AURA) form, and the Budget Amendment for Restricted Accounts (BARA) form creation. Collaborating on and facilitating award management through discussions with faculty, OSP, and other Penn State offices. Participating in meetings with OSP and unit administration concerning export control, publication restrictions, and other potential risks; initiating follow up on sign-offs and monitoring process. Reviewing expenditures for approval and allocation in a reasonable time; reviewing and approving personnel appointments on sponsored program funds. Obtaining financial reports, managing and monitoring sub-awards; preparing and submitting monthly/quarterly financial reports. Processing materials transfer and other agreements and approve for college/unit leadership; Assisting Property Inventory with receipt, accountability, and reporting on government-owned equipment. Developing and delivering training programs for staff. Providing guidance and oversight to academic unit administrative staff on post-award related matters. Working with faculty, and staff on budget re-alignment, award management, and closeout. Developing and implementing administrative procedures for award compliance. Processing and monitoring expenditure of funds for allocability, reasonableness, and allowability to avoid unallowable charges to sponsors. Providing project investigators and academic unit leaders with monthly financial reports. Ensuring timely submission of invoices and deliverables to sponsors. This position is responsible for the delivery of coordinated support for all research award management activities at the College, and for supporting the expansion of research and creative activity at the College. This position is an integral part of an extensive team including the staff of the Office of Research and Outreach, plus a network of more than 240 research-active faculty members and 20 technical and administrative staff housed within the five academic schools and various research centers and institutes and administrative offices at the College. Professional experience with a university research award administration desired. Typically requires a Bachelor's degree or higher plus two years of related experience, or an equivalent combination of education and experience. Professional experience with a university research award administration desired.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088