Proposal and Award Generalist 1

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
01 – G – Non-exempt
Work Unit:
College of Agricultural Sciences
Office of Grants and Contracts
Full/Part Time:


The College of Agricultural Sciences Office of Grants and Contracts (OGC) is seeking a cheerful and motivated team player to join the office as an entry-level Proposal and Award Generalist. In addition to being the introductory “face” of the office this position performs a variety of tasks that are important to the research mission of the College. The successful candidate will process proposals and grants-in-aid/gifts and field/flower trial agreements. Review all for completeness and accuracy and follow-up as needed. Review and submit Field Trial agreements for approval by the Office of Sponsored Programs. Complete Proposal Internal Approval Forms in SIMS Budgets. Acts as central point of contact for annual Graduate Student Grant competition. May assist in preparation of basic budgets. Review and approve Budget Amendments for Restricted Accounts (BARAs) in IBIS as proxy for Assistant Director of Grants and Contracts. Assist in the receiving, logging, tracking, scanning, and distribution of awards. Identifies funding opportunities and distributes via listserv. Maintain several listservs used to communicate with college faculty. Prepare grant related reports and/or presentations as requested using a variety of software packages. Enter and maintain proposal, award, subaward and Material Transfer Agreement (MTA) data in the Filemaker Pro database. Manage the identification and destruction of not-funded proposals. Keep abreast of grant-related record retention policies and disposal of files. Subscribe to sponsor news in order to read, prepare and maintain up to date postings to the Office website. Write, edit, review and post documents, content and update information to the website on a regular basis. Assist in redesign of the website as needed. Additional duties will include serving as receptionist for the office, answer telephone, greet visitors, process mail, maintain databases and other duties as assigned, including providing general administrative support to the leadership team. Reconcile monthly expense reports against operational budget, provide financial reports to the Director and monitor and order office supplies and equipment. Initiate all actions required to repair/maintain facilities and technologies. Coordinate acquisition of space for any meetings and conferences. Initiate and manages all details related to on- and outboarding employees and the hiring process. The successful candidate will be expected to demonstrate baseline working knowledge of work applications; follow standard principles and systems and use appropriate terminology associated with a particular field of specialization; participate as a team member in a collaborative environment within a diverse workforce; actively contribute to completion of team goals and assigned tasks; clearly communicate information, ideas, or instructions verbally and in writing; follow recommended approach to assigned work to facilitate achievement of desired results; ensure safe practices and environmental consciousness are exhibited in decisions; and typically work under infrequent supervision while performing routine duties using established procedures with instructions. Typically requires a High School diploma or higher plus three years of related experience, or an equivalent combination of education and experience. Additional specialized training beyond the high school level or completion of formal high school vocational program or Associate’s degree preferred. Completion of the ACES (ACOR Certification and Education Series) program is also preferred. A working knowledge of IBIS, SIMS, Excel, Adobe Acrobat, MS Office 365 and FileMaker Pro is highly desired. Excellent organizational and communication skills are required. The successful candidate must possess exemplary interpersonal skills and demonstrate a genuine appreciation in working with diverse audiences in a team environment.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088