Proposal and Award Generalist

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
Job Number:
Level/Salary Band:
  • 01 – G – Non-exempt
  • 02 – H – Non-exempt
Work Unit:
College of Health and Human Development
Associate Dean for Research and Graduate Education
Full/Part Time:


The College of Health and Human Development (HHD) Research Office is seeking a professional for the position of Pre-Award Proposal and Award Generalist level 1 or 2. This position will report to the Lead Pre-Award Administrator. The successful candidate will be required to work in an environment that is fast-paced, detailed, and involves multifaceted proposals. The Proposal and Award Generalist will be responsible for assisting in the administration of policies and procedures concerning the preparation and development of proposals and contracts for sponsored research. Primary duties for this new team member will include preparation of non-technical application pieces, reviewing, analyzing, and processing proposals for contracts and grants from various federal agencies and and foundations. Other duties include advising faculty and staff in interpreting and adhering to sponsor and University guidelines and regulations to ensure applications are compliant and ready for submission. This position may work with various Central offices including the Office of Sponsored Programs and the Office Research Accounting. This position will provide backup and assistance in areas of compliance, creation of new accounts, budget revisions, and day-to-day problem resolution. We are looking for someone with excellent communication (both verbal and written) and interpersonal skills and who is capable of working both independently and as a team player. The ability to multitask and respond professionally in challenging situations is essential. The ability to prioritize among multiple projects in a deadline environment is a must. This job will be filled as a level 1, or level 2, depending upon the successful candidate's competencies, education, and experience. Typically requires a High School diploma or higher plus three years of related experience, or an equivalent combination of education and experience for a level 1. Additional experience and/or education and competencies are required for higher level jobs. Knowledge of MS Office, Adobe Acrobat, SIMS, WorkLion, Excel and various electronic proposal submission sites is preferred. Graduate of the Penn State ACOR Certification and Education Series (ACES) program is preferred, but will be required if not already complete. Since the majority of the awards in HHD are with National Institutes of Health (NIH) familiarity with NIH policies and guidelines is particularly beneficial. Knowledge of grant/contract procedures and prior experience is extremely helpful. This is a fixed-term appointment funded for one year from date of hire with excellent possibility of re-funding.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088