Executive Assistant 3

Penn State University

Campus/Location:
University Park Campus
Campus City:
University Park, PA
Date Announced:
11/21/2019
Date Closing:
open until filled
Job Number:
92173
Level/Salary Band:
03 – I – Exempt
Work Unit:
Penn State Law and School of International Affairs
Department:
Dean's Office
Full/Part Time:
Full–Time

Description

The Office of the Dean of Penn State Law and the Penn State School of International Affairs seeks an Executive Assistant to provide high-level administrative support to the Dean. The successful candidate for this position will manage operational activities for the Dean, while also managing a variety of high-level, confidential, and sensitive activities on behalf of the Dean. Specific responsibilities include: managing the dean’s schedule and calendar, which includes coordinating complex and conflicting schedules; maintaining a tracking system to ensure that key strategic priorities are accomplished and people receive timely responses to inquiries; managing daily office activities; providing counsel to Dean on administrative matters related to Dean’s office activities; supervising assigned administrative support staff and coordinating with leaders and administrative support staff in various work areas of the schools; maintaining close relationships with units internal and external to the schools, including coordinating Dean-level activities with offices of other senior administrators; managing special events and projects; producing, editing, and processing confidential correspondence and reports; arranging meetings, assembling briefing materials and disseminating follow-up items; and responding to a variety of inquiries on behalf of the Dean. Typically requires a Bachelor's degree or higher plus three years of related experience, or an equivalent combination of education and experience. Excellent interpersonal and organizational skills and attention to detail required. Other required qualities include: accurate and professional communication and problem solving skills, the ability to multitask priorities, knowledge of University policies and procedures, exceptional phone and customer service skills, excellent interpersonal and organizational skills, superior written and oral communication skills, and excellent grammar. Conscientious attention to detail is essential. Proficiency in Microsoft Office required.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088