Administrative Support Assistant 4 (Department Head Assistant)

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
04 – G – Non-exempt
Work Unit:
College of Agricultural Sciences
Veterinary and Biomedical Sciences
Full/Part Time:


The Department of Veterinary and Biomedical Sciences in the College of Agricultural Science is seeking an Administrative Assistant to the Department Head to perform confidential, complex and detailed tasks to support academic and administrative responsibilities. The selected candidate will provide support for the Promotion and Tenure process for department faculty, coordinate collection of faculty information for annual and extended performance reviews, collect peer teaching reviews and assemble Student Rating of Teaching Effectiveness (SRTE) results, oversee record keeping and reporting. Attend monthly department faculty meetings and create meeting minutes in electronic format. Prepare charts, graphs, and complex PowerPoint presentations, gather information and summarize for annual Department Report. Responsible for support of strategic planning, department bylaws, and manage the annual election process for committees in accordance with bylaws. Work directly with faculty to initiate and coordinate Experiment Station Project establishment and reporting. Oversee Visiting Scholar process from initial contact until arrival, including uploading confidential information into I-Start and communicating with the international office. Assist with editing Department Head correspondence, maintain calendar, coordinate meetings within the department, college, and University. Act on routine matters and refer others to appropriate personnel. Assist with problem resolution and development of new procedures. Typically requires a High School diploma or higher plus three years of related experience, or an equivalent combination of education and experience. Working knowledge of University systems and experience in an academic department preferred. Candidates must possess excellent communication, organizational and interpersonal skills. Ability to work with little or no supervision, multi-task, and be pro-active in preparing for deadlines. Proficiency in Microsoft Office desired.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088