Administrative Support Assistant 2

Penn State University

Campus/Location:
University Park Campus
Campus City:
University Park, PA
Date Announced:
11/19/2019
Date Closing:
open until filled
Job Number:
92118
Level/Salary Band:
02 – D – Non-exempt
Work Unit:
College of the Liberal Arts
Department:
Economics
Full/Part Time:
Full–Time

Description

The Department of Economics in the College of the Liberal Arts is looking for an energetic and organized individual to manage conferences and workshops. The successful candidate would be responsible for the management and oversight of three weekly workshops held during the fall and spring semesters. This includes working with a diverse group of visitors and faculty to secure necessary visa paperwork, manage lodging, itineraries and secure travel arrangements. The person in this position is also responsible for processing all travel reimbursements for these weekly workshops and working with department management on workshop budgets. The person in this position is also the coordinator for several conferences held throughout the fall and spring semesters. This individual would need to interpret University policies in terms of working with outside vendors, secure the necessary contracts for space use, manage rooming lists, and coordinate itineraries. This would also include creating conference budgets and monitoring expenses for management approval. Would attend start of conference to ensure all arrangements are in place and to register attendees. This position would manage the seminar and conference websites as well as work with faculty to update research pages. This position would also assist with faculty recruitment process. The position will also learn and understand the J-1 process and University visiting scholar process to assist when needed. This position would also act as faculty support when needed to assist with any research support needs, course needs, as well as book travel and process reimbursements. Typically requires a High School diploma or higher plus one year of related experience, or an equivalent combination of education and experience. Knowledge of university budget policies, travel procedures and guidelines as well as risk management procedures for vendor usage is preferred. Hours are 8:00 a.m. to 5:00 p.m. This position may require minimal evening and weekend hours to register attendees depending on conference schedules. The successful candidate must possess exemplary interpersonal skills and demonstrate a genuine appreciation in working with diverse audiences The candidate must also possess exceptional oral and written communication skills and have excellent computer skills and knowledge of Microsoft products and web editing experience, preferably with Plone. In addition, successful candidates must either have demonstrated a commitment to building an inclusive, equitable, and diverse campus community, or describe one or more ways they would envision doing so, given the opportunity. Penn State is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission. This is a fixed-term appointment funded for one year from date of hire with excellent possibility of re-funding.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088