Proposal and Award Generalist

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
  • 02 – H – Non-exempt
  • 03 – I – Exempt
Work Unit:
College of Agricultural Sciences
Office of Grants and Contracts
Full/Part Time:


The College of Agricultural Sciences Office of Grants and Contracts is seeking to hire an energetic Proposal and Award Generalist during a time of exciting change and innovation within the department. The candidate will be an integral part of this vibrant team’s goal to become a model of “best-in-class” and must be able to embrace and participate in change processes and dedicated to continual learning and improvement. The purpose of this position is to provide post-award research administration expertise to a set of departments within the College of Agricultural Sciences. This position reports to the Assistant Director of Grants and Contracts/Lead Post-Award. This position will perform work activities in a large volume, fast paced, complex, detailed, and multifaceted environment that requires multi-tasking expertise, managing conflicting priorities often on a deadline, timely work production, and the ability to solve complex problems. The selected individual’s job responsibilities will include, but are not limited to, reviewing and processing grant and contractual awards. Will work with faculty, Associate Research Deans, and Institute Directors to calculate, process and reconcile/verify matching funds on grants. Responsible for accurate and expeditious award set-ups and revisions. This position may serve as a liaison with sponsors and other University offices on behalf of faculty and staff. The successful candidate will also complete tasks such as: budget revisions, financial reporting, no-cost extensions, tracking cost sharing, processing subcontracts and other research administration functions. This position will assist staff with prior approval requirements for changing aspects of a fund; review award terms and conditions; assist in the completion of all closeout procedures as necessary for timely financial close-out of sponsored projects; assist with the preparation of financial reports and invoices for sponsored projects; and serve as liaison between the departmental staff, project administrative unit staff, and Office of Sponsored Programs. This job will be filled as a level 2, or level 3, depending upon the successful candidate's competencies, education, and experience. Typically requires an Associate's degree or higher plus four years of related experience, or an equivalent combination of education and experience for a level 2. Additional experience and/or education and competencies are required for higher level jobs. Experience with managing email, electronic research administration programs such as IBIS, Excel, Word, SIMS Budgets, and sponsor specific submission systems is preferred. Successful graduation of the ACOR Certification and Education Series (ACES) program preferred. This position requires excellent written and verbal communication skills and familiarity with a broad spectrum of granting agencies, foundations and industry sponsors. Qualifying for and maintenance of delegated signature authority is vital to this position. We will begin reviewing applications immediately and will continue until position is filled.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088