Proposal and Award Generalist (Assistant/Associate Coordinator, Grants and Contracts)

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
Job Number:
Level/Salary Band:
  • 01 – G – Non-exempt
  • 02 – H – Non-exempt
Work Unit:
College of Health And Human Development
Research - Grants and Contracts
Full/Part Time:


The College of Health and Human Development (HHD) Research Office is seeking a dynamic professional for the position of Proposal and Award Generalist, level 1 or 2; this will be a new position that will work primarily with the Post Award team. The successful candidate will thrive in an environment that is fast-paced, detailed, and involves complex and multifaceted awards. The Coordinator will be responsible for assisting in the administration of our large award portfolio to manage funds, monitor balances, end dates, authorize closeouts; assist with budget realignments, projections and spending plans; respond to inquiries and solve problems. Additional duties could include coordinate subaward/subcontract paperwork, serve as back up for invoice monitoring, and dependent on the level of experience, the successful Coordinator may also assist with research salary distribution approvals for fixed term and post-doctoral scholars. In addition to the above, all team members serve as back up for co-workers as needed. This job will be filled as a level 1, or level 2, depending upon the successful candidate's competencies, education, and experience. Typically requires a High School diploma or higher plus three years of related experience, or an equivalent combination of education and experience for a level 1. Additional experience and/or education and competencies are required for higher level jobs. Since the majority of the awards in HHD are with National Institutes of Health (NIH) familiarity with NIH policies and guidelines is particularly beneficial. Knowledge of grant/contract procedures and prior experience is extremely helpful. We are looking for someone with excellent organizational skills; a record of accuracy and attention to detail is essential; who is capable of working both independently and in a team setting. The ability to multitask and respond professionally in challenging situations is essential as well as the ability to prioritize among multiple projects in a deadline environment. This position works with various Central offices including the Office of Sponsored Programs, Office of Research Protections, and Research Accounting, therefore excellent communication skills are necessary. This is a fixed-term appointment funded for one year from date of hire with excellent possibility of re-funding.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088