Administrative Support Assistant 3

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
Job Number:
Level/Salary Band:
03 – F – Non-exempt
Work Unit:
Applied Research Laboratory
Materials and Manufacturing Office
Full/Part Time:


The Materials and Manufacturing Office in the Applied Research Laboratory (ARL) at Penn State is seeking an Administrative Support Assistant to assist in daily office tasks. Responsibilities include: greet, register, and validate visitors, their computers, assign badges, escort, provide information/direction and/or refer as appropriate, and solve routine issues; direct, review, screen, and process telephone communications; schedule and maintain calendars of appointments, meetings, travel itineraries, and conference rooms; coordinate travel arrangements, make reservations, and process travel reimbursements; prepare agendas, order and coordinate group meals, and assist with special event setups/preparations; open, sort, and distribute mail, prepare shipping labels for mail and FedEx, and accept deliveries; maintain files, databases, and reports, prepare correspondence, and maintain confidential and/or sensitive information and materials; purchase supplies and submit work orders; and act as a floater, providing back-up coverage to other locations in the State College area on a regular basis. For higher level, responsibilities will also include: Prepare, process, and review forms for human resource system input and submit to other departments; act as point of contact for interview candidates during the interview process, coordinate the collection of hire packets, and assist new hires with relocation and submittal of their expense reports; respond to routine and moderately complex questions/issues concerning unit and University policies, processes, and procedures from internal and external contacts; prepare, monitor, and maintain budgets, track expenditures, process budget revisions, and assist with budget preparation and projections; generate, prepare, and maintain financial reports and spreadsheets; assist in collecting and organizing materials for grant/proposal preparation; assist with planning and coordination of moderately complex projects; and serve as resource to others on a variety of subjects including office equipment, software application usage, and information processing procedures. Typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience. Experience with Microsoft Office programs, specifically Word, Excel, and Outlook, are highly desired. Experience with ERS and Concur are preferred. Familiarity with Microsoft Office, experience with standard office procedures, and the ability and willingness to learn job related software are required. The successful candidate will be detail oriented with strong organizational and customer service skills, hold strong verbal and written communication skills, possess the ability to work independently, as well as with a team, and be able to work with individuals from a variety of cultures and backgrounds. You must be a U.S. Citizen to apply. Candidates selected will be subject to a government security investigation. Employment with the Applied Research Laboratory will require successful completion of a pre-employment drug screen. The Applied Research Laboratory (ARL) at Penn State is committed to diversity, equity, and inclusion; we believe this is central to our success as a Department of Defense designated University Affiliated Research Center (UARC). We are at our best when we draw on the talents of all parts of society, and our greatest accomplishments are achieved when diverse perspectives are part of our workforce. This is a one year, fixed-term position.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088