Administrative Support Assistant 2 (Administrative Support Assistant 2 Office Manager)

Penn State University

Campus/Location:
University Park Campus
Campus City:
University Park, PA
Date Announced:
10/31/2019
Date Closing:
open until filled
Job Number:
91762
Level/Salary Band:
02 – D – Non-exempt
Work Unit:
Student Affairs
Department:
Residence Life
Full/Part Time:
Full–Time

Description

The Residence Life Office is looking for a dynamic and energetic individual to join its team. Penn State and Residence Life are committed to and accountable for advancing diversity, equity, and inclusion in all forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. The Residence Life Office is committed to the development of a safe and inclusive living-learning community that fosters academic, social, cultural, and personal growth. We strive to enable residents to develop respect and responsibility for themselves and their communities. The Office Manager is a vital part of the team in helping to continue the vision and mission of the department. They are responsible for providing administrative support for the Assistant Director, Area Coordinator(s) and Coordinators of a residential area housing up to 4,400 students. Responsibilities include but are not limited to: supervise, train, and evaluate area office administrative support assistant/receptionist, select, supervise, train, evaluate, and determine work schedule for student office employees, type correspondence and reports while maintaining files and budget records, process various forms using IBIS and reconcile area budget, provide reports and balance sheets to Assistant Director, act as back-up for Housing office administrative support assistant as needed, maintain calendars; this includes scheduling and canceling meetings and appointments for area office, oversee and assist in Community Standards data input and maintain confidential student records, process room reservation requests, maintain office equipment, inventory and order office supplies and assist with Summer School and summer projects. Typically requires a High School diploma or higher plus one year of related experience, or an equivalent combination of education and experience. Microsoft Office software experience preferred. Must demonstrate a commitment to a community where diversity and sustainability are valued. In addition, excellent organizational skills with the ability to multi-task, and outstanding interpersonal skills with the ability to interact effectively with other departments are necessary. Experience with computer software required. Good interpersonal skills needed.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088