Administrative Support Coordinator 3

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
03 – G – Non-exempt
Work Unit:
College of Arts and Architecture
Research and Graduate Studies
Full/Part Time:


Penn State’s College of Arts and Architecture, Office of the Associate Dean for Research/Creative Activity and Graduate Studies seeks an Administrative Support Coordinator to provide administrative support for the Associate Dean. Reporting to the Associate Dean, this position works independently on all matters concerning graduate education in the College. Tasks include: providing a high level of support through serving as the lead administrative liaison for the College internally to develop and standardize policies and procedures regarding graduate education as well as ensuring compliance with Graduate School policies; serving as the point of contact for the Graduate School for the College of Arts and Architecture; coordinating submission of proposals for new graduate courses and programs; assisting with initiatives for recruiting outstanding students; coordinating the nomination process for College and University graduate student fellowships and awards; managing the application and submission process for Arts and Architecture student travel funds, and University faculty awards. This position involves working closely with academic units, faculty, staff, and graduate students in the College and with numerous University offices around graduate education. This position is responsible for the daily operation of the department, including coordination and scheduling of meetings and arranging workshops/receptions/other events as needed. The position needs to respond to inquiries on policy and procedures in areas of departmental responsibility regarding graduate education. Manage the hiring and processing of human resources forms related to work study and wage payroll positions. Prepare agendas and materials, review and compose sensitive correspondence for the Associate Dean. Oversee the coordination of travel arrangements for the Associate Dean, guests, and other College faculty. Prepare and manage budgets, process, and approve financial transactions. Compile and analyze data related to graduate education. Maintain the filing system including sensitive and confidential information. Manage special projects undertaken by the Associate Dean. Typically requires an Associate's degree or higher plus three years of related experience, or an equivalent combination of education and experience. Preference will be given to candidates with substantial experience with graduate education. Knowledge of PSU systems, policies and procedures is preferred. Candidates must have excellent communication and organizational skills, be able to work (or learn to work) with standard word-processing, spreadsheet and database software and the ability to work in a team environment. An ability to engage professionally with a diverse population of faculty, staff, and students across the University is required.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088