Research and Prospect Tracking Specialist (Associate Director for Prospect Tracking and Management)

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
Job Number:
Level/Salary Band:
  • 04 – J – Exempt
  • 05 – K – Exempt
Work Unit:
Division of Development and Alumni Relations
Research and Analytics
Full/Part Time:


The Pennsylvania State University is in the midst of a successful fundraising campaign, A Greater Penn State for 21st-Century Excellence, and seeks an Associate Director for Prospect Tracking and Management. Reporting directly to the Executive Director for Research and Analytics, this position works with central development leadership and unit fundraising colleagues to provide strategic proactive and reactive support to advance the major gift fundraising efforts of the University. Working collaboratively with assigned fundraising areas and central development staff to optimize the identification, cultivation, solicitation, and stewardship of major gifts (both outright and planned) from individuals, corporations, and foundations by providing a consistent and comprehensive platform to: foster communication, coordination, and teamwork; facilitate progression through the donor commitment continuum; and document activity. Responsibilities include creating and implementing procedures, setting priorities, oversite of prospect management, data analysis and evaluation, and support of the annual Goal Setting process. Also provides regular and ad hoc training to staff, division leadership and occasionally deans/chancellors as appropriate. This position supervises two administrative support positions This job will be filled as a level 4, or level 5, depending upon the successful candidate's competencies, education, and experience. Typically requires a Bachelor's degree or higher plus six years of related experience, or an equivalent combination of education and experience for a level 4. Additional experience and/or education and competencies are required for higher level jobs. The successful candidate will have a proven track record of success working both independently and as part of a team. Candidates must be proficient in the use of Microsoft Access and Excel, large datasets and relational databases and have a proven track record in successfully managing multiple tasks and priorities. A passion for higher education and an appreciation for and ability to work with diverse audiences and communities is required. This is a fixed-term appointment funded for one year from date of hire with excellent possibility of re-funding.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088