Proposal and Award Generalist

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
  • 02 – H – Non-exempt
  • 03 – I – Exempt
Work Unit:
College of Health and Human Development
Associate Dean for Research and Graduate Education
Full/Part Time:


The College of Health & Human Development Research Office is seeking two (2) professionals for the position of Pre-Award Proposal and Award Generalist level 2 or 3. These positions will report to the Lead Pre-Award Administrator. The successful candidate will be required to work in an environment that is fast-paced, detailed, and involves complex and multifaceted proposals. Assistant/Associate Coordinators will be responsible for assisting in the administration of policies and procedures concerning the preparation and development of proposals and contracts for sponsored research. Primary duties for these new team members will include preparation of non-technical application pieces, reviewing, analyzing, and processing proposals for contracts and grants from various federal, state, local agencies and private corporations and foundations. Other duties include advising faculty and staff in interpreting and adhering to sponsor and University guidelines and regulations to ensure applications are compliant and ready for submission. Familiarity with National Institutes of Health (NIH) policies and guidelines is particularly beneficial. This position works with various Central offices including the Office of Sponsored Programs, Office of Research Protections, Office of Foundation Relations, and Research Accounting. Post-award experience, although not required, is helpful. These positions will provide backup and assistance in areas of securing proposal cost-share, compliance, creation of new accounts, budget revisions, and day-to-day problem resolution. We are looking for team members with excellent communication (both verbal and written) and interpersonal skills and who are capable of working both independently and as a team player. The ability to multitask and respond professionally in challenging situations is essential. The ability to prioritize among multiple projects in a deadline environment is a must. This job will be filled as a level 2, or level 3, depending upon the successful candidate's competencies, education, and experience. Typically requires an Associate's degree or higher plus four years of related experience, or an equivalent combination of education and experience for a level 2. Additional experience and/or education and competencies are required for higher level jobs. Graduate of the Penn State ACOR Certification and Education Series (ACES) program, knowledge of MS Office, Adobe Acrobat, SIMS, WorkLion, Excel and various electronic proposal submission sites is preferred. These are fixed-term appointment funded for one year from date of hire with excellent possibility of re-funding.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088