Administrative Support Assistant 3

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
Job Number:
Level/Salary Band:
03 – F – Non-exempt
Work Unit:
College of Engineering
Mechanical Engineering
Full/Part Time:


The Department of Mechanical Engineering is seeking a detailed-oriented and organized Administrative Assistant to provide support to faculty, students, and guests with a variety of administrative, financial, and customer service functions. This position will be responsible for running the day-to-day activities for a satellite office with up to 20 faculty members. The successful candidate will be responsible for providing administrative and financial support to faculty, monitoring general and research budgets, and expenditures, arranging and coordinating travel, processing reimbursements, maintaining office and lab supplies, and reconciling purchasing card transactions. Additional duties include assisting with calendars, coordinating meetings and events, and providing customer service to guests and visitors. The candidate will work closely with the Mechanical Engineering Business Office, assisting with HR functions, facilities management, post-award management, and grant closeouts. Typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience. Knowledge of IBIS, ERS, eBuy and Workday are preferred. Excellent interpersonal, communication and organizational skills are essential, along with the ability to work both independently and as a member of a team.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088