Administrative Support Coordinator 5 (Manager of Departmental Operations)

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
05 – I – Exempt
Work Unit:
College of Agricultural Sciences
Food Science
Full/Part Time:


The College of Agricultural Sciences, Department of Food Science, is seeking an Administrative Support Coordinator 5 to oversee and manage operations in the unit with management, fiscal responsibility, and proxy responsibility for the Department Head. This position is responsible for leading and managing multiple administrative, strategic, tactical, and operational areas within the Department of Food Science. Responsibilities include, but are not limited to finance, human resources, facilities, information technology, strategic planning as well as process assessment and improvement. The successful candidate will lead and supervise employees responsible for these areas. This position will prepare financial analyses regularly for review by department leaders, advise the Department Head on budget changes to meet strategic department goals, monitor and oversee endowment spending, and supervise the process for allocating use of assistantships stipend funding and department grants-in-aid. The successful candidate will supervise and manage the department’s non-academic support staff, including undergraduate and graduate program staff. In this role they will oversee the interviewing, hiring, and training process of new staff and provide leadership and foster professional development, with emphasis placed on creating a positive, diverse work environment. This position will advise the Department Head on support needs and allocation responsibilities; assist Principle Investigators with grants and contracts awards management; represent the Department Head and the Department on College and/or University Committees on facilities, information technology and telecommunications issues and strategies; as well as review and resolve risk management issues. Typically requires an Associate's degree or higher plus five years of related experience, or an equivalent combination of education and experience. Candidates with a degree in management, finance, accounting or other business skills related to the requirements of the position are preferred. Knowledge and understanding of University policies and procedures related to financial, academic, human resources, and grant administration, as well as experience with a business or financial information mainframe, employee reimbursement systems, financial information tools, Microsoft Office, database planning and queries, data mining, and analytical tools are strongly preferred. Demonstrated writing ability is highly desirable. The successful candidate must have excellent management skills related to supervision, human resources activities, leadership, financial systems, communications, and coaching along with the ability to work with assigned staff to incorporate excellence, diversity and customer service into the normal work environment. Excellent communication and interpersonal skills, ability to handle multiple priorities, and attention to detail are required. Interviews for this position will begin as soon as possible and continue until the position is filled.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088