Administrative Support Assistant 3

Penn State University

Campus/Location:
University Park Campus
Campus City:
University Park, PA
Date Announced:
10/10/2019
Date Closing:
open until filled
Job Number:
91359
Level/Salary Band:
03 – F – Non-exempt
Work Unit:
College of Health and Human Development
Department:
Kinesiology
Full/Part Time:
Full–Time

Description

The Department of Kinesiology seeks a detail–oriented and organized full-time Administrative Support Assistant 3. This position will play an integral role for Kinesiology by providing administrative support for all departmental events and seminar planning/coordination, assisting with Kinesiology faculty activities at the commonwealth campuses, financial duties, and other duties as assigned. Specific activities include the following: coordinate department colloquia, seminars, lectures, and other events, visits, and special projects under the direction of the Administrative Support Coordinator and or the Department Head; provide staff support to departmental committees; provide administrative support for Kinesiology Commonwealth Campus Advisory Committee including organizing and taking minutes for monthly teleconferences and faculty wide meetings held at University Park each fall and spring semester; create Employee Reimbursement System (ERS) reports for allocating expenses and reimbursements to visitors and employees for travel and group meals; assist with purchasing card reconciliations; provide back-up support to other staff as needed; and other duties as assigned by the supervisor. Typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience. Additional experience and/or education and competencies are preferred. Applicants should possess a high level of professionalism, integrity, and discretion required in safeguarding confidential data; excellent communication and customer service skills including effective personal and interpersonal skills; the ability to manage multiple tasks and projects; excellent organizational and prioritization skills; ability to work well both independently and in a team environment; and proven strong administrative, organizational, prioritization and time management skills. Attention to detail and demonstrated ability to learn new skills are critical. It is essential that the candidate have strong critical thinking skills and an aptitude for utilizing technology for ongoing work processes with the ability to work independently and collaboratively with various levels of faculty, staff and students. Experience with Box, ERS, IBIS, Excel, Adobe Creative Cloud, Zoom, eBuy, and other Penn State systems is highly desirable. This is a fixed-term appointment funded for one year from date of hire with excellent possibility of re-funding.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088