Administrative Support Coordinator 5

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
05 – I – Exempt
Work Unit:
College of Health and Human Development
Center for Healthcare and Policy Research
Full/Part Time:


The Center for Health Care and Policy Research (CHCPR) invites applications for an Administrative Support Coordinator to contribute to, manage, and oversee the daily operational activities within the Center. This position is responsible for all financial aspects of the Center's operating budget and post-award administration of sponsored research conducted by faculty, staff, and graduate research assistants. This position also functions as the Center's Human Resources liaison and provides administration and resource management across multiple externally funded research projects. This position manages the Center’s operating budget and provides post award budget management for externally funded grants, maintaining accountability for budget expenditures. Works closely with Center director in developing and forecasting budgets. Advises faculty and staff in interpreting and adhering to sponsor and University guidelines and regulations. Prepares entries and audits post award and general funds. Maintains confidentiality of sensitive issues and files. Serves as a liaison with various College and University Offices including Human Resources and Finance. Administers research projects and provides general project planning. May supervise support staff. Tracks staff time allocation needed across projects and advises on resource allocations; tracks grant proposals under review and the staffing implications of each; tracks outreach and development of new opportunities and may assist in scoping new projects; partners with pre-award staff person on proposal submissions. Oversees daily Center functions and operations; provides advice and consultation on complex matters; assists in the planning, execution, and monitoring of the Center’s strategic plan; tracks progress towards goals and targets; assists with grant reports to funders; and performs advanced and confidential administrative duties and responsibilities. Typically requires an Associate's degree or higher plus five years of related experience, or an equivalent combination of education and experience. Solid technology skills, proficiency in Office 365, and experience with programs such as WorkDay, IBIS, FIT, and ERS are preferred. The successful candidate must have excellent leadership, written and verbal communication, and management skills related to both financial and personnel matters. Ideal candidates will have outstanding problem-solving skills, initiative, teamwork and team-building abilities, strong interpersonal skills, and demonstrate sound judgement abilities. Requires the ability to foster a welcoming and inclusive environment for students, staff, and colleagues within the University. CHCPR is one of five research centers within the College of Health and Human Development and its mission is to create and disseminate new scientific knowledge that will help private and public decision-makers to develop cost effective services and programs that improve people's health. The Center helps researchers interested in all aspects of health and health care improvement find funding, develop quality research designs, collect and analyze data, and disseminate findings to the right audiences. The Center currently leads or supports multiple externally funded research grants. This is a fixed-term appointment funded for one year from date of hire with excellent possibility of re-funding.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088