Proposal and Award Generalist 3

Penn State University

College of Medicine at the Milton S. Hershey Medical Center
Campus City:
Hershey, PA
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
03 – I – Exempt
Work Unit:
Penn State College of Medicine
Full/Part Time:


The Department Pharmacology is seeking to hire a Proposal and Award Generalist III (PAG III). This position will be primarily responsible for the preparation, development and submission of proposals, but will also assist with certain post-award activities. This position will administer all pre-award grant activities within the department to include creating proposal budgets, interpreting application guidelines, distributing and assisting in the preparation of proposals and subawards, serve as a liaison to the Office of Research Affairs and outside agencies where appropriate. In this regard, this position will prepare SIMS budgets and proposal applications through electronic research administration software. Prepare cost share budgets and requests for obtaining cost share; obtains faculty and department/unit approval. Collaborate with college/unit offices on funding opportunities requiring special handling such as limited submissions and other solicitations. Assist faculty or others with proposal preparation through reviewing sponsor guidelines, Penn State guidelines, required forms, representations and certifications, and budgets. Assist faculty on and assist in obtaining special approvals for human subjects, and animal care protocols. Lead and/or participate in meetings with faculty on funding opportunities, team formation, and responses to opportunities. Review, create and update other support information for Just-in-Time submissions, proposal applications, and non-competing continuation submissions. Create and update bio-sketch research support information, and PubMed Central identification numbers within bio-sketches. Collaborate on and facilitate award processing through discussions with the faculty, ORA (Office Research Affairs) and other Penn State offices. Prepare IAF (Internal Approval Form) or AIAF (Award Internal Approval Award) and obtain approvals as required. Utilize and maintain knowledge of several types of Electronic Research Administration and other submission portals such as CAYUSE, Proposal Central, eRA Commons and eBRAP. Initiate requests for advance fund numbers, fund numbers and complete AURA forms to obtain fund numbers, cost centers, cost sharing cost centers, and other account set up actions in BARA (Budget Amendment for Restricted Accounts). Request sponsor approval of budget revisions. Assist where needed with preparing and submitting IBIS documents for payment in a reasonable time, and where appropriate, approve IBIS documents. Initiate requests and manage sub-awards. Maintain faculty expertise databases, award databases for projects and faculty, department/email lists. Typically requires a Bachelor's degree or higher plus two years of related experience, or an equivalent combination of education and experience. Graduate of the Penn State ACOR Certification and Education Series (ACES) program, and knowledge of MS Office, Adobe Acrobat, Excel, and Access is preferred.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088