Accountant 4 (Accounting Supervisor)

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
Job Number:
Level/Salary Band:
04 – J – Exempt
Work Unit:
Division of Development and Alumni Relations
Donor and Member Services
Full/Part Time:


The Pennsylvania State University is committed to and accountable for advancing diversity, equity and inclusion in all of its forms and as part of our mission. We embrace individual uniqueness and foster a culture of inclusion that supports both broad and specific diversity initiatives. As part of this mission the Division of Development and Alumni Relations/Office of Donor and Member Services seeks a motivated individual to fill a full-time position of Supervisor of Accounting. The Supervisor of Accounting, reports to the Associate Director of Donor and Member Services and is responsible for assisting the Associate Director and Executive Director in the coordination, planning, reporting and operational activities related to the processing of donor gifts and pledges to the University and for the maintenance of the Alumni and Development Database. Specific responsibilities include the supervision, development, training, and evaluation of eight full time gift processing specialists, three wage payroll gift processing specialists (November – March), and the hiring, scheduling, and separation of the wage payroll team members. This position will also assist with the planning and direction of daily tasks of staff members and provide back-up support in the absence of the Associate Director and Executive Director, as needed. Maintains a strong internal control environment by ensuring compliance with university policy and procedures and applicable state and federal regulations as they apply to record retention, charitable contributions, and pledge commitments. Responsible for ensuring timely and accurate processing of more than 350,000 annual financial transactions in the University’s gift reporting database, which accounts for over $300 million annually. As a result, continuous evaluation and analysis of applications, interfaces, policies, and procedures is imperative to ensure improved efficiencies and increased accuracy. Additionally, this position will assist with ensuring funds are distributed to the proper accounts and will be responsible for identifying the cause of any variance shown during account reconciliation and work collaboratively to determine the resolution. As a result, this position requires an expertise in interpreting, analyzing, and summarizing large data sets, business needs, areas for improved efficiency, and interfaces with other University systems including the University’s financial system. Responsible for the establishment of codes that impact the distribution of funds and the effectiveness of University mailings. Interacts with a diverse constituency of colleagues across the University as well as consultants, students, alumni, parents and friends to fulfill responsibilities. Will also work independently on special projects, assist with annual internal and external audits, and possess a working knowledge of all processes and procedures associated with gift processing. Typically requires a Bachelor's degree or higher plus six years of related experience, or an equivalent combination of education and experience. A general knowledge of fundraising and fundraising software is highly desirable. Requires a demonstrated knowledge of data processing and working knowledge of Microsoft Office Suite products including Excel, Word, and Access. Must possess strong verbal and written communication skills, an aptitude for working with numerical data, an ability to work independently with careful attention to detail, and a respect for the confidentiality of donor records. An ability to solve complex problems involving several concrete variables in both standardized and unique situations.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088