Administrative Support Coordinator 3

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
03 – G – Non-exempt
Work Unit:
College of Earth and Mineral Sciences
Full/Part Time:


The Department of Geography in the College of Earth and Mineral Sciences is seeking an Administrative Support Coordinator to be responsible for providing administrative and financial support for a high-volume department. The successful candidate’s responsibilities will include but not limited to: assist in the review and approval of financial transactions; make travel arrangement and process reimbursements; purchasing card reconciliations; purchase orders; maintain, monitor, and reconcile all general and restricted budget expenditures; coordinate all aspects of faculty recruitment searches/visits to ensure compliance with Affirmative Action policies; monitor scholarship, endowments and research support fund availability; track scholarship/research support commitments and post scholarships; assure accuracy of endowment accounts according to guidelines; supervise, hire, train, and evaluate assigned work-study; and wage payroll; create and design templates/databases for financial accounting systems, departmental commitments, faculty searches, and departmental awards; gather, enter, manage, prepare and/or verify information/data for reports using FIT and iTwo; coordinate and administer University-wide computer information systems for the department including e-Steward, FIT, iTwo, and Employee Reimbursement System (ERS). Typically requires an Associate's degree or higher plus three years of related experience, or an equivalent combination of education and experience. Experience with eSteward, LionPath, IBIS, ERS, FIT, iTwo, and Workday, is desired. The successful candidate must have excellent communication (both written and verbal), organizational and problem-solving skills, and strong interpersonal skills. Candidate must be able to act independently and as a reliable member of a management team and be able to handle sensitive human resource issues with absolute confidentiality. The Pennsylvania State University’s College of Earth and Mineral Sciences takes an active role in building a talented, inclusive, and culturally competent workforce. We understand that our shared future is guided by basic principles of fairness, mutual respect, and commitment to each other. Applicants should provide evidence, either woven through their application materials or as a separate diversity statement, of a commitment to fostering diversity, equity, inclusive excellence, and belonging and of engagement which creates an inclusive environment in their department/workplace.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088