Purchasing Assistant

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
Job Number:
Level/Salary Band:
  • 02 – F – Non-exempt
  • 03 – G – Non-exempt
Work Unit:
Office of Physical Plant
Renovation Services
Full/Part Time:


The Renovation Services Group, within Design and Construction of the Office of Physical Plant (OPP), is seeking an experienced Purchasing Assistant. This position will provide staff and operational support to the Renovation Services Group, and other related groups within Design and Construction. The successful candidate will process, prepare and review Purchase Orders in accordance with OPP and Procurements Services requirements; prepare and tabulate Requests for Quotes, Requests for Proposals and maintain records; resolve complex Purchase Order issues; provide information on policies, regulations and procedures; review products for specification compliance; and assemble, prepare or verify information and statistical data for various reports. This position will ensure that assigned purchases are in compliance with all University, State and Federal requirements and statutes and will follow proper University policies with regards to proper purchasing procedures and general good business practices and uphold ethical conduct and accepted business practices; negotiate with vendors; research and develop vendor relationships in the best interest of the University; and monitor and evaluate vendor performance. This job will be filled as a level 2, or level 3, depending upon the successful candidate's competencies, education, and experience. Typically requires a High School diploma or higher plus three years of related experience, or an equivalent combination of education and experience for a level 2. Additional experience and/or education and competencies are required for higher level jobs. The ideal candidate needs to be a proactive team player and can organize and maintain a large amount of detailed information in addition to multi-tasking and prioritizing responsibilities in a fast-paced environment. A background in construction or construction related purchasing is essential. Good working knowledge of various Microsoft Office Programs, strong Excel skills. Excellent communication, interpersonal and customer service skills are essential.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088