Proposal and Award Generalist

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
  • 03 – I – Exempt
  • 04 – J – Exempt
Work Unit:
College of Earth and Mineral Sciences
Associate Dean for Graduate Education and Research
Full/Part Time:


The College of Earth and Mineral Sciences is seeking a dynamic and dedicated individual for a challenging position in Research Administration. The selected candidate will join a highly respected team of pre-award and post award professionals in a large volume, fast paced, innovative and service-first environment. This is a newly created, fully “cradle-to-grave” position incorporating both pre-award and post award responsibilities. The selected candidate will provide targeted support to the Department of Energy and Mineral Engineering and the EMS Energy Institute focusing on efforts to expand the college’s energy research portfolio. Specific duties will include assisting researchers in the development of proposal budgets, budget justifications, non-technical documents, templates, representations and certifications; reviewing final proposals to ensure solicitation requirements are met; reviewing award documents and initiating account setup; initiating and monitoring budgets, subawards, and cost share commitments; preparing and submitting financial reports; and overseeing account close-out. In addition, this position will maintain cognizance of University Research Administration policies and guidelines, and provide guidance to faculty and staff on appropriate procedures and required approvals; and coordinate with the Office of Sponsored Programs, Research Accounting, Office of Research Protections, and other University contacts as needed throughout the research administration lifecycle. This job will be filled as a level 3, or level 4, depending upon the successful candidate's competencies, education, and experience. Typically requires a Bachelor's degree or higher plus two years of related experience, or an equivalent combination of education and experience for a level 3. Additional experience and/or education and competencies are required for higher level jobs. Prior experience with both pre-award and post award responsibilities is not required, but candidates will be expected to demonstrate their ability to quickly master all assigned tasks. Candidates should demonstrate strong communication and interpersonal skills, attention to detail, and the ability to multi-task and think outside the box. The Pennsylvania State University’s College of Earth and Mineral Sciences takes an active role in building a talented, inclusive, and culturally competent workforce. We understand that our shared future is guided by basic principles of fairness, mutual respect, and commitment to each other. Applicants should provide evidence, either woven through their application materials or as a separate diversity statement, of a commitment to fostering diversity, equity, inclusive excellence, and belonging and of engagement which creates an inclusive environment in their department/workplace. The EMS Research Office adheres to the guidelines of the Proposal and Award Generalist (PAG) Career Ladder regarding staff professional development and advancement (, and will support the selected candidate’s skill development and progression toward PAG Career Ladder objectives.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088