Administrative Support Assistant 3

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
Job Number:
Level/Salary Band:
03 – F – Non-exempt
Work Unit:
College of the Liberal Arts
History/Classics and Ancient Mediterranean Studies/Jewish Studies
Full/Part Time:


The Department of History, Department of Classics and Ancient Mediterranean Studies, and the Jewish Studies Program at The Pennsylvania State University invites applications for an Administrative Support Assistant. Duties include: Work collaboratively with undergraduate advisors, the honors advisors, the undergraduate officers, scheduling officers, and the department heads to assess and serve the needs of undergraduate students, and provide support for program activities to the Undergraduate Officer in the Department of History. One of the main duties of this position will be course scheduling for all units, which will include room scheduling, data input, schedule changes, and final exam scheduling. In addition: Manage new course proposals according to the College’s guidelines; administer area policies and procedures, answer related questions from students, parents, other university departments, and faculty; process record changes to include grade change, drop/add, missing grade, and course cancellations; and write and edit content for various communications venues, including internet, email communications, drafting various communications for diverse audiences, including publicity, events and initiative announcements, and media communications. The job will also involve overseeing, updating, and maintaining the department web pages, contributing to the development of the Department’s online presence using social media (including Facebook and Twitter), and effectively integrating video resources into our online presence and manage the SRTE process for the combined unit. The successful candidate will serve as the commencement contact person, develop the initial graduation verification list and accompanying audits, and refer problem cases to the adviser or undergraduate officer and provide back-up assistance for the receptionist position. Typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience. Additional desired competencies include: Experience with undergraduate program procedures; excellent interpersonal, organizational, and verbal communication skills; and a demonstrated ability to use judgment in problem solving. Experience with MS windows desktop operating systems, website management, Facebook, and Twitter is also preferred. Proficiency in LionPath and Microsoft Office (including Word, Publisher, and Excel), plus a working knowledge of Canvas and CollegeNET/25Live is preferred. We are looking for someone with excellent, demonstrated interpersonal and communication skills, the ability to work in a collaborative environment, and the ability to work both independently and as a team player.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088