Project Coordinator

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
open until filled
Job Number:
Work Unit:
College of Arts and Architecture
Center for the Performing Arts
Full/Part Time:


The Center for the Performing Arts (CPA) seeks an experienced Project Coordinator to support a three-year effort centered on projects with guest artists, academically integrated coursework, and student and community engagement with the arts. Reporting to the audience and program development director of the Center for the Performing Arts, this position will coordinate programs, activities, grant compliance, evaluation, and documentation of the funded project, and provide project support for CPA staff. This is a grant-funded part-time position working 20 hours per week, for 30 weeks of the year, for three years. This position is not eligible for participation in the university benefit plans. Typical duties include: Communicates with, schedules, and supports meetings of the Project Team; Coordinates documentation of all aspects of project; Coordinates scheduling of professional documentation, including freelance providers of photography, video; Identifies opportunities for marketing and publicity throughout the grant period; Coordinates with the marketing team about marketing and publicity needs; Supports evaluation plan including survey coordination, collecting written evaluations, attendance statistics and coordination with the university’s Center for Pedagogy in Art & Design (CPAD); Coordinates, in tandem with the audience development team, logistics of all funded activities, including all visits by artistic personnel; Works with Scholar-in-Residence and others to manage the faculty mini-grant program; Serves as a point of contact at all project-funded events; Serves as communication liaison between the CPA and campus and community partners, contracted artists, student groups, and faculty with regular reports and correspondence; Maintains strong knowledge of relevant grant requirements, including internal budgeting, upcoming reporting requirements; Assists in preparation of grant reports. Preferred qualifications include: Bachelor’s degree, or equivalent combination of education and experience; Two years prior project coordination experience; Passion for the performing arts; Excellent interpersonal skills and verbal and written communication skills; Strong organizational skills with demonstrated ability to meet deadlines; Ability to handle multiple tasks successfully, with accuracy and attention to detail; Self-starter with excellent teamwork skills; Ability to maintain a professional and courteous manner in all professional communications; Demonstrated experience developing/handling logistics of community programs; Expert knowledge of Word, Excel, and Powerpoint; and Experience in the arts, including managing large-scale projects.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088