Executive Assistant 3

Penn State University

Campus/Location:
University Park Campus
Campus City:
University Park, PA
Date Announced:
07/24/2019
Date Closing:
08/29/2019
Job Number:
89435
Level/Salary Band:
03 – I – Exempt
Work Unit:
Office Of The President
Department:
Office of Planning and Assessment
Full/Part Time:
Full–Time

Description

The Office of Planning and Assessment seeks an experienced Administrative Professional to provide high-level, comprehensive administrative support to the Vice Provost for Planning and Assessment. This includes providing executive, administrative, and advisory support related to all matters pertaining to the Vice Provost (VP). The Executive Assistant (EA) is responsible for managing the VP’s travel schedule to campuses and conferences and creating related Employee Reimbursement System (ERS) reports. The EA is responsible for the VP’s calendar, including summarization/collation of reports, emails, and other information relevant to meetings; and review of scripts, presentations, and materials including PowerPoints for the VP. The EA manages the day-to-day operations of the Office of Planning and Assessment (OPA), including internal and external communications, supervising staff in OPA, overseeing all facility issues, and promoting a team culture that respects diversity, equity and inclusion and supports the effective and efficient management of daily tasks. The EA serves as proxy for the VP in various business applications. This position is the OPA timekeeper in WorkDay; prepares all WorkLion manager documents; serves as the primary budget person for IBIS; and creates reports in FIT. Reporting directly to the VP, the EA acts as liaison with outside agencies, proactively responding to issues, including those of a sensitive and/or confidential nature that may include various personnel-related actions, University committee/task force deliberations, and other matters. The EA provides input/recommendations on critical activities and processes; and resolves inquiries directed to the VP. The EA manages searches and onboarding for all positions in OPA. The EA oversees the coordination of professional development of administrative support staff in the unit. The EA serves as staff support and key point of contact for the Analytics and Business Intelligence Steering Committee, other special committees, and task forces appointed or chaired by the VP. Typically requires a Bachelor's degree or higher plus three years of related experience, or an equivalent combination of education and experience. As the principal liaison for the VP, the successful candidate must be able to foster and maintain trusted relationships with the University executives, administrators, faculty, and staff. The successful candidate must be highly motivated and exhibit a high degree of professionalism. A proven track record of exercising discretion and independent, excellent judgment, while managing confidential and sensitive information related to budgetary, personnel, and administrative matters is required. The successful candidate must possess exceptional organizational, written and oral communication and interpersonal skills, and exhibit diplomacy, and agility in independently managing multiple priorities. This position requires consistent excellent quality and thoroughness of work; and a high degree of attention to detail are essential.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088