Proposal and Award Generalist 1

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
01 – G – Non-exempt
Work Unit:
Eberly College of Science
Research/Finance Office
Full/Part Time:


The Eberly College of Science seeks a Proposal and Award Generalist to work closely with the Research Office and the Finance Office. For the Research Office, responsibilities will support post award research administration. Review the Restricted Funds Termination Report, submit notices to faculty on account status and actions needed. Complete second review of upcoming terminations to ensure corrective action has been completed. Update fundlist and file reports. Gather expenditure detail needed for specialized invoice requirements by coordinating with departmental staff. Monitor graduate tuition enrollment to ensure properly charged to research funds. Responsible for review of internal scholarships charged to research funds. Distribute monthly payroll vouchers and assist with annual effort certification process. Process income received from The Penn State Research Foundation. Assemble and maintain research files; file confidential information. Serve as backup for subaward payment processing and oversight. For the Finance Office responsibilities, this position will act as the first point of contact between the Finance Office and assigned departments providing financial guidance and problem resolution. Primary duties are to verify, process and approve electronic financial documents in ERS, eBuy+ and IBIS, while ensuring compliance with University and College policies and procedures for general, miscellaneous, and restricted accounts. Prepare and initiate budget amendments. Review direct bills and distribute charges. Create/maintain financial account files for assigned budgets. Monitor assigned budgets to verify, reconcile and resolve errors. Audit purchasing card transactions for assigned departments. Post salary distributions for fixed-term and graduate assistantships to Pay and Effort system. Assist with college transaction auditing and reconciling the college scholarship account. Serve as backup for coworkers. Typically requires a High School diploma or higher plus three years of related experience, or an equivalent combination of education and experience. Proficiency in IBIS, ERS, eBuy+, Microsoft Office, eDDS, FIT and University financial policies and procedures are preferred. The ideal candidate will have excellent organizational, communication and time management skills. This is a fixed-term appointment funded for one year from date of hire with excellent possibility of re-funding.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088