Proposal and Award Generalist (Post-Award Grants and Contracts Specialist)

Penn State University

University Park Campus
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
  • 04 – J – Exempt
  • 05 – K – Exempt
Work Unit:
Office of the Vice President for Research
Strategic Interdisciplinary Research Office (SIRO)
Full/Part Time:


The Strategic Interdisciplinary Research Office (SIRO) is a research administration unit under the Office of the Vice President for Research (OVPR) dedicated to providing active support for the development of large-scale and strategic proposals. SIRO supports these multi-college and multi-institutional efforts, while also providing research administrative/financial services for research institutes and units reporting to the OVPR. This job will report to the Associate Vice President for Research and will perform post and pre-award activities in a large volume, fast paced, complex, detailed, and multifaceted environment. The individual will work collaboratively with the SIRO Assistant Director, SIRO Grants and Contract Managers, and Institutes. This position will fulfill some of the SIRO Post-Award Grants and Contract Manager’s duties while they are on a special assignment with SIMBA until January 1, 2021. The selected individual’s job responsibilities will include but are not limited to: budget and expense analysis on general, restricted, and internal VPR project funds, periodic invoicing, financial reporting, and associated communications with PI's and departmental staff on a variety of administrative functions that occur between award inception and award close-out. The successful candidate will perform agreement reviews on new awards; manage the post-award on internal strategic initiatives; prepare documents in Penn State's financial system, activate renewal years and update budgets, transfer funds to and/or from other colleges/campuses, manage institute or centers finances, oversee the subaward lifecycle, and set-up and monitor cost-share accounts. The successful candidate will also complete tasks such as: budget revisions, no-cost extensions, and other research administration functions. This position will assist staff with prior approval requirements for changing aspects of a fund, review award terms and conditions, prepare and maintain budgetary records and financial files of sponsored projects and assist in the completion of all closeout procedures as necessary for timely financial close-out of sponsored projects, and assist with the preparation of financial reports and invoices for sponsored projects; serve as liaison between the departmental staff, project administrative unit staff, and Office of Sponsored Programs. The successful candidate will also be consulted, and at times, be asked to participate in the development/vision of large-scale proposals, with the expectation of working with the administering unit to set up the award for success. Penn State provides a comprehensive benefits package, including 75% tuition discount for employees, their spouse or domestic partner and eligible dependents. Review of applications will begin immediately and will continue until position is filled.This job will be filled as a level 4, or level 5, depending upon the successful candidate's competencies, education, and experience. Typically requires a Bachelor's degree or higher plus four years of related experience, or an equivalent combination of education and experience for a level 4. Additional experience and/or education and competencies are required for higher level jobs. Familiarity with advanced Microsoft Word and Excel functions, Strategic Information Management System (SIMS) grant reporting and budget functions (or similar institutional programs), and award management experience are highly preferred. Successful graduation of the ACES program or the external equivalent preferred. Requires flexibility and self-management skills, including the ability to prioritize among a large number of diverse responsibilities. Must be able to thrive in a fast-paced, deadline-driven environment. Exceptional communication (both verbal and written) and interpersonal skills required. Capability to work both independently and as a team member, ability to multi-task and respond professionally in challenging situations is essential. Qualification for and maintenance of post-award delegated signature authority is vital to this position.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088