Proposal and Award Generalist 2 (Assistant Proposal Generalist)

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
02 – H – Non-exempt
Work Unit:
Office of the Vice President for Research
Strategic Interdisciplinary Research Office (SIRO)
Full/Part Time:


The Strategic Interdisciplinary Research Office (SIRO) is a research administration unit under the Office of the Vice President for Research (OVPR) dedicated to providing active support for the development of large-scale and strategic proposals. SIRO supports these multi-college and multi-institutional efforts, while also providing research administrative services for research institutes and units reporting to the OVPR. SIRO is under the direction of the Associate Vice President for Research and Strategic Initiatives and is seeking a highly skilled professional for the job of Proposal and Award Generalist. This job will report to the SIRO Grants and Contract Manager and will perform most work activities in a large volume, fast paced, complex, detailed, and multifaceted environment. The selected individual’s job responsibilities will include, but are not limited to: reviewing and processing awards and contracts; leading and reviewing complex proposals for University signature and submission to government agencies, private companies, and foundations; advising faculty in all aspects of proposal writing and preparation; preparing proposal subsections including budgets and non-technical components of applications; review, interpret, and provide guidance to proposal teams based on sponsor solicitations; and determining project expenditures compliance with guidelines; work with faculty, Associate Research Deans, and Institute Directors to calculate and process matching request to the Office of Vice President for Research; obtain departmental, College and University approvals as required; provide backup for award set-up. This position will serve as a primary liaison with sponsors and other University office’s on behalf of faculty and staff. The successful candidate will also complete tasks such as; budget revisions, no-cost extensions and other research administration functions. This position will assist staff with prior approval requirements for changing aspects of a fund; review award terms and conditions; administration of subcontracts from start to closeout; maintain subcontracting files; review subcontract invoices for compliance, obtain principal investigator approval, and process payment; process subcontract revised budgets and maintain communication with subcontractors; serve as liaison between the departmental staff, project administrative unit staff, and Office of Sponsored Programs. Capability to work both independently and as a team member, ability to multi-task and respond professionally in challenging situations is essential. Penn State provides a comprehensive benefits package, including 75% tuition discount for employees, their spouse or domestic partner and eligible dependents. Review of applications will begin immediately and will continue until position is filled. Typically requires an Associate's degree or higher plus four years of related experience, or an equivalent combination of education and experience. Familiarity with advanced Microsoft Word and Excel functions, Strategic Information Management System (SIMS) grant reporting and budget functions (or similar institutional programs), and award management experience are highly preferred. Successful graduation of the ACES program or the external equivalent preferred. Requires flexibility and self-management skills, including the ability to prioritize among a large number of diverse responsibilities. Must be able to thrive in a fast-paced, deadline-driven environment. Excellent communication (both verbal and written) and interpersonal skills required.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088