Proposal and Award Generalist 3 (Spotted Lanternfly Research Administrator)

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
03 – I – Exempt
Work Unit:
College of Agricultural Sciences
Office of Grants and Contracts
Full/Part Time:


The College of Agricultural Sciences Office of Grants and Contracts is seeking to hire an energetic Research Administrator during a time of exciting change and innovation within the department. The candidate will be an integral part of this vibrant team’s goal to become a model of “best-in-class” and must be able to embrace and participate in change processes and dedicated to continual learning and improvement. The purpose of this position is to provide full life cycle financial and research administration expertise to faculty seeking grants related to the Spotted Lanternfly (SLF) initiative. It provides pre- and post-award support for all grant activities related to the SLF programs. This position reports to the Assistant Director of Grants and Contracts/Lead Post-Award. This position will perform work activities in a large volume, fast paced, complex, detailed, and multifaceted environment that requires multi-tasking expertise, managing conflicting priorities often on a deadline, timely work production, and the ability to solve complex problems. The selected individual’s job responsibilities will include, but are not limited to: reviewing and processing grant and contractual awards and determining project expenditure compliance with guidelines; developing budgets for grant proposals ensuring Penn State and Sponsor guidelines are followed; reviewing Sponsor Guidelines, Request For Proposals, and general policies to determine allowable and non-allowable costs, use of correct indirect cost rates, and proper categorization of budget line items; providing a high level of expertise in identifying non-standard items that will require additional approvals and documentation; advising and consulting with faculty, department heads, deans and administrators on budgets to ensure compliance; and serving as liaison with sponsors and others on behalf of faculty and staff. The Research Administrator will work with faculty, Associate Research Deans, and Institute Directors to calculate, process and reconcile/verify matching funds on grants and responsible for accurate and expeditious award set-ups and revisions. The successful candidate will also complete tasks such as: expense reconciliation, salary distributions, budget revisions, financial reporting, no-cost extensions, tracking cost sharing, processing subcontracts and other research administration functions. This position will assist staff with prior approval requirements for changing aspects of a fund; review award terms and conditions; prepare and maintain budgetary records and financial files of sponsored projects; assist in the completion of all closeout procedures as necessary for timely financial close-out of sponsored projects; assist with the preparation of financial reports and invoices for sponsored projects; and serve as liaison between the departmental staff, project administrative unit staff, and Office of Sponsored Programs. Typically requires a Bachelor's degree or higher plus two years of related experience, or an equivalent combination of education and experience. Experience with managing email, electronic research administration programs such as IBIS, Excel, Word, SIMS Budgets, and sponsor specific submission systems is preferred. Successful graduation of the ACES program preferred. This position requires excellent written and verbal communication skills and familiarity with a broad spectrum of granting agencies, foundations and industry sponsors. Qualifying for and maintenance of delegated signature authority is vital to this position. We will begin reviewing applications immediately and will continue until position is filled. This is a fixed term position for one year from date of hire with an excellent chance for continued funding for at least two additional years.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088