Administrative Support Assistant 2

Penn State University

Penn State Greater Allegheny
Campus City:
McKeesport, PA
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
02 – D – Non-exempt
Work Unit:
Penn State Greater Allegheny
Academic Affairs
Full/Part Time:


This position provides staff support for over 35 full-time faculty members. The individual will type, edit, and proofread correspondence, schedule meetings, answer and screen telephone inquiries, and maintain confidential information as required by law. Duties include coordinating travel arrangements, making reservations, and processing reimbursements using the ERS/Concur online system; assist with arranging special events, committee meetings, guest speaker presentations, and field trips; assist with development, design, and production of publications; maintain inventory of classroom supplies for faculty; arrange for equipment maintenance; process work orders for facilities repairs/needs; track and monitor budgets, gather information and process expenditures for payment, and prepare fiscal reports as needed. This position provides support to the Honors Student Program, Teaching International Program, and several academic honor societies – tracking student information and arranging research conferences. In addition, assist the academic unit SRTE Representative to help maintain student evaluation data, monitor course offerings and enrollment, and compile reports of activity. Also accountable as secretary to the Faculty Senate governing body - attend meetings, and record, transcribe and distribute meeting minutes. Will also assist with support for program assessment, curricular development, and strategic planning. Typically requires a High School diploma or higher plus one year of related experience, or an equivalent combination of education and experience. Proficiency with Microsoft Office Suite is required. The successful candidate must have exemplary oral and written communication skills, attention to detail, and excellent organization skills. A high level of confidentiality, an ability to work in a team environment, and a genuine appreciation for working with diverse audiences is required. Campus Information: Penn State is a multi-campus public land-grant university that improves the lives of the people of Pennsylvania, the nation, and the world. Our instructional mission includes undergraduate, graduate, and continuing and distance education informed by scholarship and research. Our research, scholarship, and creative activities promote human and economic development through the expansion of knowledge and its applications in the natural and applied sciences, social sciences, arts, humanities, and the professions. Penn State Greater Allegheny is one of more than 20 Penn State campuses statewide. It is a student-centered campus of approximately 500 students. The coursework for the first two years of more than 230+ Penn State baccalaureate majors is offered. The campus offers eleven baccalaureate degrees and four associate degrees. This residential campus is located southeast of Pittsburgh in Southwestern Pennsylvania. Students and faculty at Penn State Greater Allegheny have all of the resources of a major research university at their disposal, but in a small college atmosphere. Class sizes are small and the student/faculty ratio is low, so students can receive much individual attention. Our faculty members are committed to providing a high-quality educational experience to their students and are actively engaged in research. Our students receive a world-class education delivered in a small campus setting and have opportunities to participate in undergraduate research projects supervised by faculty members. For more information about the campus, visit This is a one year, fixed-term renewable appointment. This is an 83.3% full-time equivalency (FTE) job. Months off are June and July. Normal work hours would typically be 8:00 a.m. to 5:00 p.m., 40 hours per week. Full Penn State benefits included.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088