Constituent Programming and Events Officer
Penn State University
The Constituent Programming and Events Officer (Event Planner) will manage the strategy, planning, implementation, communication, coordinating and evaluating of alumni and development, faculty, staff and students events for the following: Office of the President, Office of the Board of Trustees, and the Offices of University Development and Alumni Relations. The Event Planner will also work with University donors and select college and campuses University wide. Provide consulting advice and assistance to units and stakeholders. Responsibilities include the coordinating and evaluating of development programs and events such as receptions, dinners, ground breakings, dedications, educational programs. Incumbent will experience working with a variety of facilities and vendors, budget development and monitoring, contract review and negotiation, event analysis, report generation, guest list development, input and guidance for printed materials. Prepare meeting agendas and other meeting materials, direct meetings, provide appropriate meeting follow up. Initiate necessary event planning meeting and attend committee and division meetings when appropriate. Coordinate, supervise, and evaluate work of support staff; provide direction and solve problems as well as mentor and provide training. This job will be filled as a level 2, or level 3, depending upon the successful candidate's competencies, education, and experience. Typically requires a Bachelor's degree or higher plus two years of related experience, or an equivalent combination of education and experience for a level 2. Additional experience and/or education and competencies are required for higher level jobs. Experience with the online registration tool, Cvent, is desirable. Ability to work on multiple projects simultaneously, to change direction in midstream, troubleshoot and develop solutions to immediate problems, and thrive in a high-pressure environment are essential. Be able to work independently but also be an engaged and collaborative team member is necessary. Must be proficient in the use of Microsoft Office suite. Knowledge of and experience with Lotus Notes, Access databases and membership databases. Proofreading, oral, and written communication skills are imperative. The successful candidate must possess exemplary interpersonal skills; a demonstrated knowledge of diversity, equity, and inclusion in higher education; a dedication to and understanding of the skills required to build relationships with diverse communities; a commitment to professional development, learning, and being mentored. Must be available to work evenings and weekends. Some travel is required. This is a fixed-term position funded for one year from date of hire, with excellent possibility of re-funding.
These salary bands have been established to provide salary guidelines for staff positions.