Records Specialist 4

Penn State University

University Park Campus
Date Announced:
Date Closing:
Job Number:
Level/Salary Band:
04 – F – Non-exempt
Work Unit:
University Libraries
Records Management Program
Full/Part Time:


The Pennsylvania State University Libraries seek applications for the position of Records Analyst, a position that has primary responsibility for assisting in the University Records Management Program’s initiatives and projects. The Records Analyst will be responsible for working collaboratively with Units and the network of Records Management Liaisons and Assistants by leading University Records Assessments. Specifically the Records Analyst will review and analyze how University records are managed by the Units, and provide guidance for improvements. The Records Analyst may help staff prepare records to be stored at the Inactive Records Center, transferred to the University Archives and digitized and/or managed in electronic record-keeping systems. The Records Analyst will assist the Records Management Officer with updates to the University's Records Retention Schedules based on the review and analysis University Records. This position will provide guidance to University employees to organize both physical and electronic records and assist Units in coordinating records cleanup projects. The Records Analyst will help with individual or group consultations for Records Management best practices and Inactive Records Center services/systems. This position may also assist in organizing the series of workshops and conferences geared towards educating Records Management Liaisons and Assistants as well as other University employees in the proper retention and disposition of University records in compliance with University Policy AD35, University Archives and Records Management. Additionally, the Records Analyst will collaborate with the Inactive Records Center on transitioning to new module of the records center operations system (Envision by Total Recall). The person appointed to the position will work under the direction of the Records Management Officer and in collaboration with the other Records Analyst, Inactive Records Center Manager, Inactive Records Center Assistant, and any other staff serving Records Management functions. The University Libraries is a multicultural environment that embraces respect and diversity. Responsibilities: Works in collaboration with the any and all Units of the University and Commonwealth Campuses to analyze records, write descriptions and research appropriate retention and disposition requirements for each records series; Prepares drafts of retention schedule and file organization plans for review and approval by the Unit and Records Management Officer; Conducts research of federal and state laws, institutional policies and procedures as well as departmental/unit business processes and services to understand records management requirements. Documents necessary information to provide evidence of conclusions; Reviews updated and new federal and state laws and regulations that may affect retention and disposition requirements or records management processes/services and make recommendations to change records retention schedules; Assist in the oversight of the Records Management Liaison and Assistant network by maintaining and updating network lists, department names, training dates, and contact information. Typically requires an Associate's degree or higher plus three years of related experience, or an equivalent combination of education and experience. A Bachelor's degree or higher plus 4 years of related experience, is preferred. Familiarity and experience with current trends and practice for records management, legal requirements for records, and records storage; and experience working with online education deliverables, websites, blogs, and social media is highly desired. The successful candidate will need to have excellent interpersonal and organizational skills, superior written and oral communication proficiency, and the ability to work effectively, both independently and collaboratively, in a collegial environment. This is a fixed-term appointment funded for one year from date of hire with an excellent possibility of re-funding.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088