Financial Coordinator 5

Penn State University

College of Medicine at the Milton S. Hershey Medical Center
Campus City:
Hershey, PA
Date Announced:
Date Closing:
Job Number:
Level/Salary Band:
05 – I – Exempt
Work Unit:
Penn State College of Medicine
Full/Part Time:


The Department of Neurosurgery is seeking a conscientious, organized and detail oriented individual for the management of academic enrichment, general, miscellaneous, endowments and restricted funds. As manager of the funds, the position is responsible for keeping organized and complete records to maintain a sufficient audit trail, as well as ensuring that proper accounting processes are followed. The Financial Coordinator will compile data for analysis and forecasting purposes as needed by the Department Chair as well as develop and present the annual budget. Manage the post award administration for the department while ensuring compliance with University Policies and Procedures as well as applicable state and federal regulations, advise faculty in regards to spending on their grants and departmental funds. Additional responsibilities but not limited to: compiling reports, approving Integrated Business Information System (IBIS) forms and Employee Reimbursement System (ERS) reports, reconciling purchasing card transactions, prepare and submit invoices for grants as needed, capital equipment inventory for the department, deposit incoming checks to ensure the correct cash handling process and work closely with departmental pre-award staff in the creation of budgets for grant submissions. Prepare and process salary distributions for College of Medicine employees using the salary assignment sheet and Hershey Medical Center employees using the PR23 system in Lawson. Serve as a liaison between College Human Resources and the Controller’s Office on payroll and human resources issues. Develop and initiate process improvements. Train and assist departmental staff with University systems. Attend meetings as required. The ideal candidate will have outstanding oral and written communication skills; time management skills, the ability to work collaboratively, effectively, and professionally with leadership, faculty, staff, and external partners and a demonstrated ability to exercise discretion in confidential matters is required. Typically requires an Associate's degree or higher plus eight years of related experience, or an equivalent combination of education and experience. Proficiency with IBIS, Financial Information Tool (FIT), ERS, Excel, financial data tools is highly desirable. Enrollment in or graduate of Penn State ACES is a plus but not required. Two or more years of Post-Award Grant Experience is required.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088