Purchasing Assistant 2

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
Job Number:
Level/Salary Band:
02 – F – Non-exempt
Work Unit:
Auxiliary and Business Services
HFS Purchasing
Full/Part Time:


Responsible for review, preparation and electronic processing of purchase orders including approval of purchase orders to assigned dollar limit. Assist in tabulating bids and preparing bid requests and Requests for Proposal’s. Tabulate bids, record quotation, product information and purchase order information in the systems used for University reports. Compile, process, and place orders for internal and external customers. Maintain records for all Food and Drug Administration, United States Department of Agriculture and food safety recalls. Answer telephone and written requests from University departments and companies regarding purchase orders, delivery issues and product quality issues. Handle invoice problems with departments and vendors obtaining credits, refund checks or corrected invoices as necessary. Set up and maintain applications, inspection records, Insurance, and other document for all vendors. Assist Purchasing Agents in processing of various contacts and agreements. Handle budgetary modifications. Compile, organize and evaluate information and reports for data analysis. Produce data driven reports and spreadsheets. Direct the work of part time employees. Typically requires a High School diploma or higher plus three years of related experience, or an equivalent combination of education and experience. Operation of office equipment, MS Word, Excel and Windows/Web-based software applications experience highly desired. Knowledge of Foodpro, IBIS, eBuy, SciQuest, and University Purchasing and financial system preferred. Strong skills with Microsoft Excel required This is a fixed-term appointment funded for one year from date of hire with excellent possibility of re-funding

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088