Purchasing Agent 2

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
02 – J – Exempt
Work Unit:
Auxiliary and Business Services
HFS Purchasing
Full/Part Time:


The Housing and Foods Purchasing Department is seeking an experienced Purchasing Agent. This position will provide staff and operational support to the Housing and Food Services Purchasing Office. Process, prepare and review Purchase Orders. Prepare and tabulate Requests for Quotes, Requests for Proposals and maintain records. Resolve complex Purchase Order issues. Provide information on policies, regulations and procedures. Review products for specification compliance. Assemble, prepare or verify information and statistical data for various reports. This position will ensure that assigned purchases are in compliance with all University, State and Federal requirements and statutes and will follow proper University policies with regards to proper purchasing procedures and general good business practices. Responsible for reviewing and evaluating contracts initiated by vendors for University approval. Will evaluate contractual terms that involve risk management concerns and other liability issues and advise operational directors and managers on proper purchasing procedures, methods and law and uphold ethical conduct and accepted business practices. Negotiate with vendors, leveraging University buying power in developing of University wide food and related contracts. Research and develop vendor relationships in the best interest on the University. Monitor and evaluate vendor performance. Inspect deliveries for quality and specification compliance as needed. Purchase commodities as assigned; prepare and issue solicitation documents; evaluate proposals and award quotations for commodities in assigned area of responsibility. Perform statistical analyses to determine cost benefit analysis of purchasing decisions and product selection and maintain prudent financial responsibility of University funds. Ensure proper flow of goods and services for all supported operations. Review and approve purchase orders. Maintain appropriate inventory levels for assigned commodities. Monitor market trends and data and relay information to staff in reference to assigned commodities. Monitor, document and facilitate product recalls and product quality issues in accordance to Food and Drug Administration, United States Department of Agriculture and Center for Disease Control issued recalls. Monitor and ensure vendor compliance with Hazard Analysis and Critical Control Points and Food Safety standards for assigned commodities. Typically requires a Bachelor's degree or higher plus four years of related experience, or an equivalent combination of education and experience. The ideal candidate needs to be a flexible, proactive team player and have the ability to organize and maintain a large amount of detailed information in addition to multi-tasking and prioritizing responsibilities in a fast-paced environment. Good working knowledge of various Microsoft Office Programs, strong Excel skills, FoodPro and food service industry background preferred. Excellent communication, interpersonal and customer service skills are essential. This is a fixed-term appointment funded for one year from date of hire with excellent possibility of re-funding

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088