Administrative Support Assistant 3

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
03 – F – Non-exempt
Work Unit:
Smeal College of Business
Department of Marketing
Full/Part Time:


The Smeal College of Business is seeking a candidate to work in the Marketing Department. Reporting to the Administrative Support Coordinator, this job will serve as the department receptionist. Duties include scheduling using 25Live (CollegeNET) and submitting ServiceNow requests for faculty and PhD students. Compile textbook and course packet lists for submission to bookstore, manage SRTE’s, collect syllabi and post office hour listings. Maintain and update web pages and departmental directories, as well as the department Facebook page and distribute weekly communications for student prospects and alumni. Schedule, track and monitor budgets, process expenditures for payment, and prepare reports. Maintain inventory and order office supplies. Provide staff support for the seminar series and faculty recruiting (arrange visitor travel, lodging, create itinerary and prepare and distribute materials for visits). Process expenses in ERS for faculty and PhD students. Hours will be Monday through Friday, 8:00 a.m. - 5:00 p.m. Typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience. Excellent interpersonal and organizational skills required. Knowledge of University policies and procedures relating to undergraduate and graduate students preferred. Knowledge of Microsoft Office Word, Excel, PowerPoint, Outlook, and Adobe is required. Experience with IBIS, ERS, 25Live, LionPATH, eBuy+, and Digital Measures preferred.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088