Penn State University
Serve as primary support for the Financial Officer and Assistant Financial Officer for Student Affairs. Review and approve unit expenditures, personnel actions and budgetary documents as delegate for Financial Officer; review for policy and procedure compliance. Assist in overseeing all accounts (general, restricted, endowment and OGE) and preparing financial reports as necessary. Monitor all accounts for overdrafts and expenditure controls; establish restricted accounts and coordinate with Research Accounting management to resolve problems, adjust account dates and budget controls. Assist units with policy and procedural questions; train unit staff as needed in IBIS, ERS and other University systems. Maintain the units’ approval paths in IBIS. Post and resolve salaries via Pay and Effort System; post salary redistributions; process payroll transfers; oversee clearing account balances and resolve errors; verify and approve wage payroll. Assist Financial Officer with general salary increase process, initial operating budget planning, recycling calculations and carry-forward analysis. Verify and approve Report of Cash Receipts (ROCRs) as needed. Manage the purchasing card for units; monitor and track purchasing card autoposts; train and certify purchasing card reconcilers; interface with Purchasing Card Coordinator as needed to resolve issues for both units. Review and approve travel expenditures and provide support for Employee Reimbursement System (ERS). Assist Financial Officer with annual audits for both units. Post scholarships and awards to student accounts via eSteward. This job will be filled as a level 4, or level 5, depending upon the successful candidate's competencies, education, and experience. Typically requires an Associate's degree or higher plus six years of related experience, or an equivalent combination of education and experience for a level 4. Additional experience and/or education and competencies are required for higher level jobs. Knowledge of the Penn State system - IBIS financial and personnel screens, Pay and Effort, and FIT is preferred. Demonstrated high level of customer service in a high volume environment is desirable. Knowledge of University policies and procedures, and experience with eDDS, Excel and Data Warehouse preferred. Excellent organizational and verbal communication skills preferred; requires strict confidentiality. The successful candidate must possess exemplary interpersonal skills and demonstrate a genuine appreciation in working with diverse audiences. This is a fixed-term appointment funded through June 30, 2020 with excellent possibility of re-funding.
These salary bands have been established to provide salary guidelines for staff positions.