Administrative Support Assistant 3

Penn State University

University Park Campus
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
03 – F – Non-exempt
Work Unit:
College of Engineering
Engineering Shop Services
Full/Part Time:


Engineering Shop Services (ESS) in the College of Engineering is seeking an Administrative Support Assistant to support day-to-day operations. ESS is a highly advanced machine shop that provides experimental research and educational machining expertise to the College and the University. The Administrative Support Assistant will: Assist with the administration of department budget; analyze budget and project income/expenses and assist with budget planning; review and approve purchases within limits; prepare, process and review all financial transactions using University financial systems; reconcile department purchasing card purchases and ensure compliance with University policy; properly assign time card and purchases information in the preparation of customer billings; follow up on past due accounts; purchase supplies and materials for department as needed; assess multiple vendors for cost comparison and quotations for purchases including equipment, tooling, materials, computer hardware and software; act as initial contact for department; develop and maintain all departmental web pages and coordinate the development and production of printed marketing material. Typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience. Extensive understanding of University financial systems, Microsoft Office, and a good knowledge of University Policies is preferred. This is currently a 10 hour per day/4 day a week position. Excellent communication skills are necessary.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088