Administrative Support Coordinator 5 (Administrative Operations Manager)

Penn State University

Campus/Location:
University Park Campus
Date Announced:
03/29/2019
Date Closing:
05/15/2019
Job Number:
86677
Level/Salary Band:
05 – I – Exempt
Work Unit:
College of the Liberal Arts
Department:
School of Global Languages, Literatures, and Cultures
Full/Part Time:
Full–Time

Description

The School of Global Languages, Literatures, and Cultures (SGLLC) invites applications for an Administrative Operations Manager to contribute to, manage, and oversee administrative support activities and operations of the combined unit. The SGLLC is comprised of five academic departments (Department of Asian Studies; Department of Comparative Literature; Department of French and Francophone Studies; Department of Germanic and Slavic Languages and Literatures; Department of Spanish, Italian, and Portuguese); with additional centers, programs, and institutes. The SGLLC has a director, to whom this position reports; each department, program, or center/institute has a head or director. The Administrative Operations Manager oversees the daily administrative functions for all units within the SGLLC; provides advice and consultation on complex matters; assists in the planning, execution, and monitoring of the strategic plans; and performs advanced and confidential administrative duties and responsibilities. The Administrative Operations Manager has the primary responsibility for directing, supervising, and evaluating the work of the combined unit’s administrative support staff, and implementing and maintaining office management procedures. Manages all departmental operating budgets, endowments, and miscellaneous funds and provides post award budget management for externally funded grants, maintaining accountability for budget expenditures. Works closely with department heads and directors in developing and forecasting budgets. The Administrative Operations Manager oversees the search and hiring processes and supervises staff work involving such matters as: faculty tenure and promotion, scholarship awarding, undergraduate and graduate academic program support, and coordination of outreach events including conferences, seminars and workshops. Also manages key facilities projects and related matters for the SGLLC and serves as a liaison with various College and University Offices. Typically requires an Associate's degree or higher plus five years of related experience, or an equivalent combination of education and experience. Solid technology skills, proficiency in Office 365, and experience with human resource, student and/or financial programs such as WorkDay, IBIS, LionPATH, ERS, FIT, iStart, and eSteward are preferred. The successful candidate must have excellent leadership, communication, and management skills related to supervision, confidential and sensitive activities, and financial matters. Ideal candidates will have outstanding problem-solving skills, initiative, teamwork abilities, and judgement. Requires the ability to lead a successful team and to foster a welcoming and inclusive environment for diverse members of the public as well as students, staff, and colleagues within the University.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088