Facilities Representative (Facility Coordinator)
Penn State University
The Office of Physical Plant (OPP) is seeking a Facilities Coordinator who will be responsible to the Associate Vice President’s Office for facility resource management of the spaces occupied by OPP. This position provides leadership, in consultation with unit heads, to identify needs and develop long range and strategic facilities master plans and assisting in developing facility priorities for OPP spaces. This position will be the liaison for OPP departments to communicate facility needs, obtain budget estimates, and coordinate major facility projects in locations occupied by OPP. In alignment with this, the Coordinator will attend job meetings with contractors and inspect construction of new buildings and renovations as an occupant representative; and ensure compliance with approved specifics. Recommend approval of modifications of plans, costs, scheduling; review and recommend approval of contract documents. The Facilities Coordinator will maintain a network of service desk coordinators to create and track work orders related to routine maintenance and service issues in OPP spaces and coordinate the shutdown of spaces and utilities as needed to perform the work. Will assist OPP personnel in coordinating facility access and security issues within OPP spaces. In addition, the Facilities Coordinator will work with the OPP Safety Office in developing and/or communicating safety procedures. This job will be filled as a level 3, level 4, or level 5, depending upon the successful candidate's competencies, education, and experience. Typically requires a Bachelor's degree or higher plus three years of related experience, or an equivalent combination of education and experience for a level 3. Additional experience and/or education and competencies are required for higher level jobs. The successful candidate must have outstanding customer service skills, strong project management skills, and must be available after hours to receive calls from staff and to respond to emergency facility events. Knowledge of or experience with trades shops and utility facilities highly desirable.
These salary bands have been established to provide salary guidelines for staff positions.