Administrative Support Coordinator 3 (Administrative Coordinator)

Penn State University

University Park Campus
Campus City:
University Park, PA
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
03 – G – Non-exempt
Work Unit:
Graduate School
Office of the Vice Provost/Dean
Full/Part Time:


The Graduate School seeks an experienced administrative professional to provide a high level of administrative support and customer service to internal and external constituents of the Graduate School. Primary responsibilities include direct administrative support to all processes of the Office of the Vice Provost for Graduate Education and Dean of the Graduate School. These duties include, but are not limited to: calendar support, general reception, managing all requests for the Graduate School meetings and event space, assisting with the graduate faculty nomination and review process and records maintenance, assisting with coordination of all logistics associated with meetings of Graduate Council and its committees to include meeting minutes and distribution of memos to committees and all associated entities; generating correspondence to a variety of constituents including University administrators. Other administrative duties involve backup administrative support for the Senior Associate Dean of the Graduate School and the Associate Dean for Graduate Student Affairs, as needed, to include correspondence, detailed document processing, data entry, summarizing and tracking, preparation of presentations and scripts, records retention and other duties as assigned. This position will work in coordination with unit Directors and Network Operations to update web pages as needed. Must submit a cover letter of interest and resume. Review of application materials will begin immediately and continue until position has been filled. Typically requires an Associate's degree or higher plus three years of related experience, or an equivalent combination of education and experience. IBIS, ERS, MURA experience preferred. The successful candidate will work as a team member for the planning and execution of all Graduate School events, which may involve periodic commitments during evenings and weekends. Candidates for consideration must be highly self-motivated and exhibit excellent interpersonal, verbal and written communication skills, accomplished organizational skills and a strong capacity for customer service and conscientious attention to detail. Demonstrated high quality and thoroughness of work is critical. Must be able to work with minimal supervision. Excellent computer skills required. Proficiency in Microsoft Office applications essential.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088