Assistant Financial Officer
Penn State University
The College of Health and Human Development is seeking a highly skilled and motivated Assistant Financial Officer. The primary responsibilities of this position are to provide assistance in the budgetary and financial management of general, unrestricted, research and endowment accounts; interpret, advise and enforce financial policies and procedures to ensure compliance with University and sponsoring agency requirements; and review and approve financial expenditures using the University’s various financial systems. Serve as office manager responsible for the supervision, training and evaluation of office staff. Manage all Pay and Effort functions for the administrative area, including salary distribution, oversight of the salary clearing account, processing of payroll transfers as required, and working with Payroll to resolve complex problems. Administer, monitor and report on the research fund cost share commitments. Review and approve human resource actions as delegated by Financial Manager; assist with position management adjustments and manage open and new positions. Document and develop procedures for administrative area as needed; monitor compliance through audit and review. Advise department budget administrators and assistants on policy and procedure. Provide both formal and informal training across the administrative area; recommend and develop training materials as needed. Serve as Financial Manager in their absence, including advising on financial decisions; enforcing policy and procedure; and approving financial and human resource forms for administrative area in a financial role (delegate or proxy) as needed. Responsible for performing assigned audit functions; assisting Financial Manager with annual processes for administrative area, including general salary increase, initial operating budget preparation, summer session and research incentive funds distribution and carryforward analysis. This job will be filled as a level 1, or level 2, depending upon the successful candidate's competencies, education, and experience. Typically requires a Bachelor's degree or higher plus four years of related experience, or an equivalent combination of education and experience for a level 1. Additional experience and/or education and competencies are required for higher level jobs. Knowledge of University-specific financial and human resource systems is not required; however, general and transferable knowledge relative to other financial mainframe and human capital management systems is expected. Proficiency in the use of database applications for analysis and reporting is preferred. In addition to technical proficiencies, the successful candidate will possess strong interpersonal skills and the ability to interact effectively with all levels of a diverse and complex organization. Penn State is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.
These salary bands have been established to provide salary guidelines for staff positions.