Financial Officer and Executive Director of Graduate Education Financial Administration

Penn State University

University Park Campus
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
04 – L – Exempt
Work Unit:
Corporate Controller
Financial Officer
Full/Part Time:


The Pennsylvania State University and the Corporate Controller are committed to ensuring that diversity, equity, and inclusion are central to the success of a world-class research institution. We value inclusion as a core strength and an essential element of our public service mission. We will advance and build our workforce by assessing hiring practices and faculty and staff from diverse backgrounds. This position will be responsible for serving as the Financial Officer (FO) for the Graduate School as well as serving as Executive Director of Graduate Education Financial Administration (Executive Director). In the role of Financial Officer, the position is responsible for representing the Corporate Controller and performing duties as required for this role, with accountability for sound financial management of the unit. Responsibilities include all general financial management, budgeting, policy and procedure interpretation, guidance and compliance, oversight of financial systems and related approvals, general salary increase, working with unit in the development of individual budgets as well as components of the overall unit budget, and monitoring budgets to ensure planned resources are available to meet strategic objectives and coordination of internal audits and risk assessments. In the role of Executive Director of Graduate Education Financial Administration, the position is responsible for providing analysis, advice, detailed proposals/plans and project management for elements of enterprise-wide initiatives that impact graduate education and for initiatives of the Graduate School related to University fellowship programs, tuition assistance, student support and awards portal, and other University-wide financial efforts in support of graduate education. Responsible for addressing institutional financial research and data priorities for graduate education, coordination and monitoring financial models and resulting allocations to colleges for graduate education support. Responsible for developing detailed proposals for changes to policies and processes related to graduate student support (e.g., assistantships, fellowships, etc.) as required due to changing organizational trends, structures and needs, and present within the Graduate School as well as to University central executive leadership and relevant University offices as needed. Lead necessary change management across the University requiring diplomacy, ability to resolve complex and/or controversial problems and issues and advanced skills in communications and leadership to assure compliance with new policies and processes across the University. Candidates should demonstrate advanced knowledge in financial and budget management, academic administration especially for graduate education, detailed knowledge of institutional research, data and metrics, strategic planning, and strategic thinking. Knowledge of the research enterprise and related financial and budget management helpful. Position will be fully accountable for the sound financial operation of the Graduate School as well as graduate education initiatives across the University. The FO/Executive Director is a member of the Senior Leadership Team of the Vice Provost for Graduate Education/Dean of the Graduate School. Typically requires a Bachelor's degree or higher plus ten years of related experience, or an equivalent combination of education and experience. Requires a high degree of self-direction, strong leadership skills, ability to lead and manage teams, and a strong commitment to inclusionary practices which support diversity throughout the University. Strong quantitative, written, verbal and presentation skills are required, as well as the ability to use diplomacy and advanced communication skills to persuade and influence a variety of people to achieve results. Ability to manage complex problems crossing multiple functional areas ranging from policy/procedural issues, risk/legal matters and negotiations. Superb attention to detail, thoroughness and accuracy of work, and ability to respond quickly with high quality work products essential. Commitment to continuous quality improvement required. In order to meet the responsibilities of the position, including resolving pressing issues that have University-wide impact, work beyond normal business hours and on weekends is often necessary. Due to the financial or fiduciary responsibilities of this position, successful completion of a credit history check will also be required in additional to standard background checks.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088