Administrative Support Coordinator 4

Penn State University

University Park Campus
Date Announced:
Date Closing:
open until filled
Job Number:
Level/Salary Band:
04 – H – Exempt
Work Unit:
College of Education
Institute for the Study of Adult Literacy and Goodling Institute for Research in Family Literacy
Full/Part Time:


This position works closely with the Institutes’ co-directors to manage budget development and submission of proposals for external funding, coordinate and manage internal and external budgets, manage the institutes’ office operations, and act as a liaison between institute personnel and the College’s human resources and financial office staff. Typical responsibilities include: work with staff to prepare, process and review proposals to governmental agencies and other funding sources. Review and manage budgets and expenditures, and compliance requirements for awards received; cooperatively, with principal investigators and institute directors, monitor budgets and anticipate expenditures; determine when sponsors require notification of budget revisions, recommend and submit revisions for approval; and ensure compliance with University and governmental policies, rules, regulations, and practices; designate and assign funds for institute and grant funded project activities; manage expenditures and reimbursements; initiate and process purchases, invoices, and contracts and monitor payments. Research, gather and compile information, and prepare financial and project-related reports at the request of PI’s and co-directors. Help orient new staff to office and general university procedures; coordinate and process personnel actions, as appropriate; review and approve human resource transactions within the human resource system. Typically requires an Associate's degree or higher plus four years of related experience, or an equivalent combination of education and experience. Experience in office operational management and support is essential. Strong interpersonal skills and the ability to communicate effectively with co-workers inside the University and outside of the University including state and federal government employees is necessary. In addition, experience in interpreting financial aspects of funded projects to ensure compliance with University and funder guidelines regarding expenditures is required. Financial management experience is needed. Practical knowledge of and experience working with University human resource and financial policies and guidelines is desirable. In addition, it is also desirable for the candidate to have experience in using standard business software and specialized University software for financial management and reporting such as IBIS, ERS, Excel, PowerPoint, Outlook, and MS Word. This is a fixed-term 1 position funded for one year from the date of hire with the excellent possibility of continued funding.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088