Administrative Support Coordinator 4 (Administrative Coordinator)

Penn State University

Campus/Location:
University Park Campus
Date Announced:
01/10/2019
Date Closing:
01/16/2019
Job Number:
85033
Level/Salary Band:
04 – H – Exempt
Work Unit:
Student Affairs
Department:
Campus Recreation
Full/Part Time:
Full–Time

Description

Under the general supervision of the Chief Business Officer for Campus Recreation, this position will manage the administrative and operational activities of the department. Campus Recreation is a department within the division of Student Affairs that provides recreation and wellness programs to the campus community through the operation and administration of the following: IM Building, McCoy Natatorium, Stone Valley Outdoor Recreation Area, Tennis Center, White Building, Outdoor Adventures, Aquatics, Club Sports, Fitness and Wellness Programs, and Intramural Sports. Campus Recreation is comprised of 53 full-time staff and more than 900 student staff members. Specific responsibilities include refining, maintaining and implementing processes and procedures to improve the efficiency and quality of processes; provide administrative and analytical support to the Senior Director, including managing all calendar duties, ensuring all deadlines are met; maintain confidential files and access to confidential information; provide logistics for meetings; prepare reports, PowerPoint presentations, charts, and other material for distribution; liaison with Student Affairs HR and OHR-Shared Services to manage all aspects of job searches for professional and technical service staff to include coordinating on campus interviews and required travel, new hire paperwork, background checks, etc.; advise Senior Director and staff in dealing with personnel and performance management issues ensuring adherence to University policy; work with Senior Leadership team to coordinate staff development seminars on topics including, but not limited to, University policy and procedures, risk management, student development, professional communication, and customer service; manage department-specific orientation and separation process check lists for career staff; proxy for the department head on a variety of budgetary and personnel forms/documents; gather data and provide information on various annual reports; work with hiring managers to identify student hiring needs and timelines; assist with the student hiring process, including the request to post positions and approval of wage appointments; may assist with the screening of resumes, with interviews and the hiring process of selected student employees; responsible for checking documents for completeness, accuracy and proper processing; supervise other administrative support staff and student employees; manages operational needs of the Campus Recreation Student Advisory Council; ensures compliance with University administrative policies and procedures. Candidate must be able to act independently and as a member of a Senior Leadership team and be able to handle sensitive Human Resources issues with absolute confidentiality. Typically requires an Associate's degree or higher plus four years of related experience, or an equivalent combination of education and experience. Experience with IBIS, FIT, iTwo and ERS is desired. This position requires independent work on complex assignments, while exhibiting a high degree of professionalism, discretion, and independent judgement. Review progress on projects and update the Senior Director as appropriate. Excellent interpersonal, organizational and communication (oral and written) skills are essential. Must be able to manage multiple priorities to meet deadlines. Attention to detail and good judgment are vital requirements. The successful candidate will have the willingness to lead and work in a team-based environment as well as an eagerness to support and engage with all departmental and Student Affairs initiatives and efforts. The ability to foster a positive climate among a diverse group of staff, student employees and participants is essential.

These salary bands have been established to provide salary guidelines for staff positions.

Salary Band Minimum Midpoint Maximum
A $16,584 $24,456 $32,328
B $18,240 $26,904 $35,556
C $19,728 $29,592 $39,456
D $21,708 $32,568 $43,416
E $24,312 $36,468 $48,612
F $27,228 $40,848 $54,456
G $30,012 $45,744 $61,500
H $34,188 $52,140 $70,080
I $38,988 $59,424 $79,908
J $43,716 $67,740 $91,812
K $50,712 $78,600 $106,488
L $58,836 $91,176 $123,528
M $68,232 $105,756 $143,292
N $80,508 $124,788 $169,068
O $93,492 $147,252 $201,024
P $110,340 $173,760 $237,192
Q $126,396 $199,056 $271,728
R $151,668 $238,872 $326,088