Administrative Support Assistant 4
Penn State University
- University Park Campus
- Date Announced:
- Date Closing:
- open until filled
- Job Number:
- Level/Salary Band:
- 04 – G – Non-exempt
- Work Unit:
- College of Health and Human Development
- Communication Sciences and Disorders
- Full/Part Time:
The Communication Sciences and Disorders Department in the College of Health and Human Development seeks an experienced administrative professional to serve as the primary support for all administrative processes associated with the master’s and doctoral programs in the Department. Primary responsibilities include, but are not limited to: responsibility for all active graduate students, including record-keeping, approval for graduation, scheduling final/comprehensive exams, typing and processing assistantships/traineeships, serving as the liaison between graduate students, faculty, and the graduate school, and keeping faculty and students informed of Departmental and University regulation/changes. Enter and retrieve information from LionPATH for admissions, drop/add, instructional information, audits, transcripts, etc. Maintain student files including records of clearances required prior to initiation of clinical practica and other documentation related to qualification for clinical certification. In addition, serve as the primary staff support for the Professor-in-Charge for the Graduate program including composing routine correspondence, letters, memos, annual reports, preparing minutes from Graduate Faculty Meetings, etc. Responsible to the Admissions Committee for sending information and responding to questions regarding the CSD program, monitoring all materials received from prospective students, maintaining information on GRADS system, coordinating arrangements for prospective student visits, sending acceptance/rejection follow-up letters, using spreadsheets for compiling information on applicants for Committee review. Careful monitoring of grants within the Department and keeping faculty members apprised of the status of their grants, including processing assistantship and fellowships, recommendations for money transfers, processing wage payroll, preparing progress reports, final reports, and financial documents. Also serves as back-up support to the Department Head, the Administrative Support Coordinator, the Department, and the Speech and Hearing Clinic. Review of applicants will begin immediately. Typically requires a High School diploma or higher plus three years of related experience, or an equivalent combination of education and experience. Experience with systems including IBIS, GRADS, WorkLion, iTwo, and LionPATH is preferred. Candidates for consideration will exhibit excellent interpersonal, verbal, and written communication skills, and demonstrated conscientious attention to detail and organization. The successful candidate must have a strong commitment to diversity, equity, respect and inclusion, be highly motivated, exhibit a high level of professionalism, and a dedication to exceptional customer service. Consistent high quality and thorough work is critical. Must be able to work with minimal supervision and exercise discretion and independent judgment. Excellent computer skills required. Proficiency in all Microsoft Office applications essential. This position requires in-depth knowledge about The Graduate School and graduate student records.
These salary bands have been established to provide salary guidelines for staff positions.